Import and Export Document Staff (Japanese Logistics Company)

Job Description

** Warehouse CS and Transportation Document Staff:

Level: Staff

- Manage the Warehouse / Transportation team's daily operations:

Knowledge of import and export, logistics, working process with customs. (Kiến thức về xuất nhập khẩu, logistics, quy trình làm việc với hải quan)

Know warehousing operations, especially bonded warehouses: import - export - inspection, storage (Biết nghiệp vụ kho bãi, đặc biệt là kho ngoại quan: nhập - xuất - kiểm hàng, lưu trữ) (

Understanding of customs regulations, the process of declaring and sealing goods. (Hiểu biết về quy định hải quan, quy trình khai báo, niêm phong hàng hóa)

Know how to use warehouse management software (e.g. WMS, or in-house software). (Biết sử dụng phần mềm quản lý kho (VD: WMS, hoặc phần mềm nội bộ))

Skills in making inventory reports, import and export reports, and periodic inventories. (Kỹ năng lập báo cáo tồn kho, báo cáo nhập xuất, kiểm kê định kỳ)

Knowledge of domestic and/or international transportation processes (road, sea, air). (Am hiểu quy trình vận tải nội địa và/hoặc quốc tế (đường bộ, đường biển, hàng không))

Proficient in vehicle layout, delivery planning, routes, and times. (Thành thạo bố trí xe, lập kế hoạch giao nhận hàng, tuyến đường và thời gian)

Know how to work with transport compay, drivers and customers. (Làm việc với các đơn vị vận tải, tài xế và khách hàng)

Know how to read and understand transportation documents, delivery notes, delivery orders, etc. (Biết đọc hiểu chứng từ vận tải, phiếu xuất kho, lệnh giao hàng, v.v)

Support and coordination with other members in team. (Hỗ trợ và phối hợp với những thành viên khác trong nhóm)

Working place: Hai Chau ward, Da Nang city

===============================

** Ocean Import document.

Level: Assistant Manager

Customer Services & Document

- Manage the Ocean Import team's daily operations, including cost and revenue management.

- Handling the daily release of documents to customers and related departments, and administering contracts for import shipments to ensure efficiency and compliance at every step.

- Effectively manage and uphold ISO standards and company rules while actively seeking innovative ways to enhance import document services.

- Support team members in daily operational problems.

- Train the lower-level employees and delegates and review their work based on the KPIs.

- Handle all the reports.

- Arranging the job in group under Manager's instruction

Working place: Tan Binh Ward, HCMC

---------------------------------------------------------------------------

** Document staff

Level: staff

1.1 Preparing documents.

Receiving documents from customers or relating departments.

Checking documents.

Confirming customs declaration documents with customers.

Inputting declaration data on customs declaration software.

1.2 Customs declaration.

Sending declaration data to the customs department.

Completing customs declaration for export / import shipment.

1.3 Related work.

Updating export shipment for related departments.

Sending Bill, Arrival Notice of the agent to the D/O department.

Tracking the DEM/DET/Storage of sea import shipments.

Inputting data into the daily report.

Making and following customs fees for customers.

Completing the registration files of relevant ministries.

Storing documents according the company's rules.

1.4 In charge of EPE customers.

In charge of making documents for customers

Supporting documents for other customers (if necessary).

1.5 Arises report.

When have incident, co-operate with involved person to resolve it, at the same time inform to Direct Leader immediately, follow Company's Rules.

Filling report forms.

Detailing reports by email to the manager directly.

** Working time: From Monday to Friday: 08:00 am – 05:00 pm - Sat: 08:00 am – 14:00 pm (02 times/ month)

** Working place: Dong Nai province (Bien Hoa)

Job Requirement

- Candidate must possess Bachelor/ College Degree of International Business/ Foreign Trade/ Supply Chain Management/ Logistics/ Transportation/ Import & Export or equivalent.
- 1-5 years experience in related field.

- Communication in English (written and oral)

- Ability to work under pressure, high responsibility.

- Computer Skill, Time Management Skills

- Working place:  Hai Chau ward, Da Nang city & Tan Binh ward, HCMC, Dong Nai province (Bien Hoa)