Import–Export Officer (6-Month Contract)

Job Description

A. Customs Documentation

• Prepare import and export documents including invoices, packing lists, bills of lading, certificates of origin (C/O), quarantine certificates, and other country-specific documents.

• Declare customs for both import and export shipments.

• Complete and deliver full sets of documents to clients via email or courier (e.g., DHL).

• Provide support to customers during customs clearance at the destination port when needed.

• Archive scanned documents on the company server and submit stamped hard copies to the accounting team.

B. Sample Shipments

• Receive sample shipment requests from the Sales Department and QA/R&D teams at factories.

• Review requests and propose appropriate shipping methods, coordinating with Sales and QA/R&D.

• Submit estimated costs for approval to Sales and Finance.

• Arrange and execute sample shipments.

• Prepare summary reports on shipped samples and related expenses.

C. Payment Documentation

• Collect and process payments for all sample shipments.

• Handle advance payments and settle costs related to C/O, quarantine, and other export–import procedures.

Job Requirement

• College or University degree in International Business, Supply Chain & Logistics, or Import–Export.

• Minimum 2 years of experience in customs documentation.

• Experience working with drivers, shipping lines, ports, clients, and other stakeholders.

• Strong problem-solving skills for handling issues such as delays, loss, or damaged goods.

• Solid understanding of logistics processes: receiving, inspection, transportation, delivery, and warehousing.

• Knowledge of export–import documentation (Bill of Lading, Invoice, Packing List, C/O, Customs Declaration, etc.).

• Familiarity with customs clearance procedures and ability to resolve arising issues with customs authorities.

• English proficiency sufficient to read and understand export–import documents.

BENEFIT

• Lunch allowance: 35,000 VND/day.

• Fixed 13th-month salary.

• Performance bonus (based on KPI).

• Holiday and New Year bonuses.

• Company laptop and working equipment provided.

• Full social insurance contribution based on gross salary.

• Quarterly training programs by the Group.

• Participation in company engagement activities (Team Building, Company Trip, etc.).