Packaging Materials Procurement Executive

Job Description

JOB PURPOSE/ MỤC ĐÍCH CÔNG VIỆC

Ensure the timely, sufficient, and quality-compliant procurement of all packaging materials (labels, packaging, hangtags, etc.) to support production activities by effectively coordinating with both domestic and international suppliers, complying with customer ordering systems and specified technical requirements.

KEY RESPONSIBILITIES/ TRÁCH NHIỆM CHÍNH

· Search, evaluate, and select appropriate suppliers for packaging materials (e.g. cartons, boxes, plastic bags, labels, hangtags, seals, packaging components, etc.).

· Place label orders through customer systems and coordinate with nominated suppliers to ensure correct item codes, quantities, and on-time delivery.

· Receive production plans and develop procurement schedules to meet timelines and product quality standards.

· Negotiate prices, delivery terms, and lead times with suppliers.

· Track order status and coordinate with warehouse and production teams to ensure timely and sufficient material supply.

· Monitor and control the quality of packaging materials in accordance with company standards and customer requirements.

· Maintain and update supplier records, quotations, contracts, and transaction history.

· Handle purchasing procedures: place orders, follow up on deliveries, coordinate payments, and inspect goods.

· Work closely with relevant departments to resolve any issues related to delays, non-conformities, or quality concerns.

· Propose cost-saving initiatives and improvements in packaging materials.

· Prepare periodic reports on purchasing performance, supplier status, and material costs

· Propose continuous improvement.

· Other requests from management.

WORKING RELATIONSHIPS/ MỐI QUAN HỆ LÀM VIỆC

· Internal/ Bên trong: Work directly with departments related to the job.

· External/Bên ngoài: Work directly with the company's suppliers/subcontractors, Customers.

MAJOR CHALLENGES/ NHỮNG THÁCH THỨC CHÍNH

· Frequent changes in order information due to shifting sales orders and delivery schedules; materials are highly diverse, in small quantities, and shipped to multiple delivery points.

· Navigating internal coordination between purchasing, production, QA, and logistics departments to solve unexpected material or quality issues.

· Responding to urgent production demands and last-minute changes in material requirements.

· Balancing cost optimization with quality standards and customer-specific packaging requirements.

· Coordinating with multiple nominated suppliers, including overseas partners, while ensuring quality and schedule alignment.

· Managing orders through customer systems with strict compliance to specifications, item codes, and delivery timelines.

ORGANISATION CHART/ SƠ ĐỒ TỔ CHỨC

· Report to SC manager

Job Requirement

JOBHOLDER REQUIREMENTS / YÊU CẦU VỚI NGƯỜI ĐẢM TRÁCH CÔNG VIỆC

(Identify the requirements necessary for MINIMUM PROFICIENCY on the job.)

(Xác định các yêu cầu cần thiết để THÀNH THẠO TỐI THIỂU trong công việc.)

· Educational requirements/ Học vấn:

o Bachelor's degree

· Specialized requirements – Qualifications/license/ Chuyên ngành – Trình độ chuyên môn/ giấy phép:

o College or University degree in Business Administration, International Trade, Logistics, Economics, or related fields.

o At least 1–2 years of relevant experience, preferably in manufacturing, or packaging industries.

o Strong understanding of packaging materials, purchasing processes, and supply chain management.

o Experience with customer ordering systems and nominated suppliers is an advantage..

o Good negotiation and communication skills

o Proficient in MS Office (Excel, Word); experience with ERP/SAP is a plus.

o Honest, detail-oriented, responsible, and a strong team player.

· Years of professional experience/ Số năm kinh nghiệm chuyên môn:

o 2 years at least at the same role.

· Language skills/ Kỹ năng ngôn ngữ:

o English influence

· Other (please list)/ Khác (vui lòng liệt kê):

o Furniture/Ceramic/Handicraft experience is referred

o To be able to travelling to another provinces.