Personal Assistant to the Chairman of the Board

Job Description

Key Responsibilities

Schedule Management & Work Coordination

· Manage the CEO’s schedule, arrange meetings, prioritize appointments, and ensure the CEO is well-informed ahead of engagements.

· Act as a filter for calls, emails, and correspondence addressed to the CEO. Reply or forward messages as required.

Administrative & Secretarial Support

· Draft, manage, and organize documents, official letters, reports, meeting minutes, and emails as requested.

· Take meeting notes, summarize key points, and follow up on action items.

Event & Business Trip Organization

· Plan and coordinate internal and external events or CEO’s business/personal trips, including transportation and accommodation.

· Handle bookings for flights, hotels, and logistics as instructed.

Communication Liaison (Internal & External)

· Represent the Chairman in communication with partners, clients, and internal senior leaders.

· Serve as an effective communication bridge between the Chairman and departments or executive teams.

Information Synthesis & Research

· Support data collection, analysis, and quick report preparation from departments.

· Monitor progress on key projects and tasks assigned to or overseen by the CEO.

Other duties

· Perform other tasks as assigned by direct supervisor.

Working Conditions

Working Hours:

Monday to Friday: 08:00 - 17:00

Saturday: 08:00 - 12:00

Workplace: TID Building, No. 4 Lieu Giai, Hanoi

Work Tools:

- Laptop/Desktop

- Google Account

Job Requirement

Position Requirements

Educational Background:

Bachelor’s degree or higher, preferably in Economics, Business Administration, Foreign Languages, Law, or related fields.

Skills:

· Proficient in English communication (both speaking and writing), capable of bilingual working.

· Excellent in office tools and digital scheduling/document management (Google Workspace/Microsoft 365).

· Outstanding skills in organization, synthesis, critical thinking, and problem solving.

Experience:

Minimum 2–3 years of experience as an assistant to senior management or executives.

Attitude:

· Professional demeanor, discreet, loyal, and trustworthy.

· Willing to work overtime and travel when necessary.