Pre-shipment Inspection Coordinator – Admin & Client Support

Job Description

You will also act as the Member of Pre-shipment Inspection Representative in TUV SUD Vietnam office. You will support the Inspection in managing the day-to-day including management Standard AQL 2859-1, relevant industries and products, ISO 9000 and national).

• Handle day-to-day client enquiries (orders/bookings receipt & quotation) to ensure coordination activities are aligned with requirements according to Company and clients’ procedures
• Be front line contact for all communications between Clients, Vendor/ Factory and other offices
• Review client’s specification, and clarify the requirements with clients / other offices
• Collect all necessary inspection material and/or information and forward to Inspectors (i.e. packaging, approval sample etc.)
• Schedule inspections and arrange logistics
• Issue Inspection Certificates
• Input and update data in Tracking System
• File and retain all documents utilized during an inspection and control documents accordingly in hard and soft copies
• Control approved / inspector samples and inspection equipment
• Follow up the customer’s Debt
• Report the revenue in month to Finance
• Report the monthly working schedule of PSI team to People/HR team
• Follow the other works assigned by Inspection Manager

Job Requirement

• Bachelor’s Degree with at least 2 years’ experience in coordinating office or administrative functions
• Familiarity with Textile, Garment, Footwear, or Hardline goods is preferred
• Knowledge of Standard AQL 2859-1, ISO 9000, or other relevant national/international quality standards is an advantage
• Good English communication skills
• Result and service-oriented individual with initiative and good communication skills
• A proactive team player who can also work independently and perform well under pressure in challenging projects and tight deadlines

Others (Benefit):

• Working in an international dynamic and friendly environment
• 15 annual leaves, 15 paid sick leaves, Christmas leave
• 13th-month salary, bonus based on performance and business result
• Social insurance, health insurance, unemployment insurance base on full basic salary (Vietnamese Law)
• Insurance benefit package (Accident insurance 24/7, Health care insurance, Business travel insurance), annual health check
• Free parking 
• Ad-hoc staff engagement events, team-building activities, company trip
• Participate in the company’s training programs, LinkedIn Learning license holder (fee supported by company base on company’s policy)