Procurement Executive (Indirect)

Job Description

Indirect Procurement Operations

• Receive and consolidate purchase requests from Administration, HR, and other departments.
• Source suppliers, collect quotations, conduct price comparisons, and negotiate terms to optimize cost and service quality.
• Execute purchase orders, follow up delivery schedules, and ensure goods and services meet required specifications.
• Review procurement-related documents including contracts, delivery notes, and invoices.

Supplier Management

• Maintain and manage the supplier database for indirect materials and services.
• Evaluate supplier performance in terms of price, quality, delivery, and service level.
• Propose supplier replacement or improvement plans when performance does not meet requirements.

Category & Inventory Management

• Manage indirect procurement categories such as office supplies, pantry items, consumables, internal event materials, and administrative services.
• Monitor inventory levels, set minimum stock thresholds, and plan purchasing on a weekly/monthly basis.
• Conduct periodic stock checks and prepare inventory reports.

Cost Control & Reporting

• Prepare monthly procurement and expense reports for indirect categories.
• Track spending against budget and support cost optimization initiatives.
• Provide procurement data and analysis to support budgeting and management decision-making.

Job Requirement

• University Degree/ College in related fields
• At least 2 years of experience in the same position
• Experience in indirect procurement (office supplies, consumables, or admin/HR services) is a strong advantage.
• Good English is a plus
• Willingness to go on a business trip within Vietnam.
• Proficient in computing and MS Office 365.
• Good negotiation skills.
• Fast learner, Independence, passion for procurement
• Strong research and organizational skills.
• Strong negotiation and communication skills
• Good time and tasks management skills.
• Have excellent planning and reporting skills.
• Outstanding problem-solving, analytical/ decision skills.