PROCUREMENT SPECIALIST

Job Description

Job Purpose

• The Indirect Procurement Specialist is responsible for managing all indirect procurement activities across Vietnam, including sourcing, supplier management, and contract review for construction, marketing, logistics, office operations, and lease agreements.
• The role also includes building a structured process to review and assess existing suppliers to ensure cost efficiency, compliance, and reliable service delivery. This position plays a key role in supporting business growth, financial control, and operational excellence under the Business Services department.

Key Responsibilities

1. Supplier & Vendor Management

• Identify, evaluate, and onboard qualified suppliers across key indirect categories.

• Design and implement a vendor review framework to assess current suppliers based on performance, cost, and compliance.

• Maintain an up-to-date vendor master list and supplier scorecards.

• Recommend changes or improvements to optimize supplier quality and cost efficiency.

• Build and maintain strong, professional relationships with key vendors.

2. Construction & Fit-Out Procurement

• Manage sourcing, bidding, and negotiation for store construction and renovation projects.

• Review quotations, ensuring alignment with approved budgets and timelines.

• Coordinate with project managers and operations teams to monitor contractor performance.

• Review and prepare contracts, progress payments, and final settlements with support from Business Finance and the CFO.

3. Contract Review & Management

• Lead the review and coordination of indirect supplier and service contracts.

• Collaborate with Business Finance and the CFO to ensure commercial, financial, and operational soundness.

• Maintain an organized contract database and monitor renewal timelines.

4. Lease & Mall Negotiations

• Support the Head of Retail and CFO in negotiating new and renewed lease agreements with shopping mall landlords.

• Prepare benchmarking reports comparing rental terms and commercial conditions.

• Coordinate approval and signing processes for all lease-related documents.

5. Procurement Operations & Reporting

• Oversee day-to-day procurement processes: RFQs, bid comparisons, purchase orders, and payment coordination.

• Track indirect spending, supplier compliance, and cost-saving achievements.

• Ensure adherence to procurement policies and approval limits.

6. Cross-Functional Collaboration

• Work closely with Business Finance, Retail Operations, Marketing and Store Development to align procurement activities with business priorities.

• Provide data and insights for budgeting, cost forecasting, and supplier audits.

Job Requirement

Qualifications and Requirements

•         Bachelor’s degree in Business Administration, Supply Chain, Engineering, or related field.

•         4–6 years of experience in indirect procurement or sourcing, ideally within retail, construction,

•         Experience in building supplier review and evaluation processes.

•         Strong knowledge of commercial contracts and cost structures.

•         Experience negotiating with local Vietnamese suppliers and shopping malls preferred.

•         Fluent in Vietnamese and English (spoken and written).

•         Strong skills in Microsoft Excel, Word, and PowerPoint.

Personal Attributes

•         Commercially minded with solid negotiation and analytical skills

•         High integrity, accuracy, and attention to detail.

•         Organized, proactive, and able to work independently.

•         Excellent communication and stakeholder management skills.

•         Collaborative and positive attitude

Working Conditions

•         Full-time position based in Ho Chi Minh City.

•         Occasional domestic travel for store, project, and supplier visits.