QC Executive (admin)

Job Description

1. QAQC Budget Management

• Consolidate and develop the Annual Plan (AP) and compare GAP Year data.
• Build monthly QAQC budgets aligned with production volumes.
• Prepare detailed budgets for equipment purchases, calibration tools, and materials.
• Coordinate with Costing and FA teams to reconcile AP (actual performance) vs. LE (latest estimate) monthly.
• Monitor budget execution and resolve issues related to overbudget or unforeseen costs.

2. Cost-Saving Initiatives

• Implement annual cost-saving plans, such as optimizing allergy kit usage.
• Collect actual consumption data from production lines
• Calculate and update monthly cost-saving amounts in the budgeting e-app system.
• Collaborate with relevant departments to ensure saving targets are achievable and aligned with company goals.

3. Change Point Management

• Collect weekly change point reports from all production lines.
• Analyze the impact of operational or product changes on quality and compliance.
• Prepare traceability documentation for changes, especially during incidents or audits (e.g., Korean auditors).
• Coordinate change implementation with QAQC Managers and relevant stakeholders to ensure proper control.

4. Non-Conformity Report (NCR) Handling

• Consolidate weekly non-conformity data from production lines and follow up on resolution status.
• Evaluate and verify the validity of NCRs and classify by root cause category.
• Generate monthly NCR trend analysis reports for QAQC Managers and share insights with key stakeholders
• Prepare documentation and evidence for audits in collaboration with QAQC leadership.

5. Procurement and Inventory Coordination

• Plan and monitor procurement of QAQC tools, calibration equipment, and materials.
• Balance monthly spending and stock levels, making real-time budget adjustments based on actual needs.
• Benchmark suppliers to select the most cost-effective and quality-compliant options.
• Oversee ordering of QAQC office supplies and monthly taxi bill submissions.

6. Compliance, KPI, and Reporting

• Prepare monthly compliance reports for both office and production lines.
• Track team KPI progress using the PMDS system and Excel templates.
• Collect end-of-year evaluation results and assist in performance appraisals.
• Ensure timely processing of recurring payments (e.g., pest control services).

Job Requirement

Educational Background

- A Bachelor degree of Chemical Technology, BioTechnology, Food Technology, Quality Management.
- A certificate of Quality Control, Quality Assrurance, BRC, FSSC 22000, HACCP, Halal, 7 QC tools. (is a plus)

Expertise Skills & Experience

- At least 01 year of working experience with similar position.
- Strong abilities in written and spoken English; Strong Microsoft Excel
- Familiar to training program management, needs analysis, stakeholder engagement.

Soft Skills

- Good Team-Player
- Self-motivation
- Good communication skills