Receptionist & Admin Executive

Job Description

Reception Duties:

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Manage incoming calls and deliveries for all four companies.
• Maintain a clean and organized reception area & meeting rooms & pantry of ground floor.
• Coordinate meeting room bookings and ensure readiness for scheduled meetings.

Administrative Support:

• Distribute incoming mail, documents and courier packages to respective companies.
• Maintain shared documentation and records in an orderly and confidential manner.
• Provide general administrative support to all four companies, including maintenance and facility-related issues.
• Support urgent travel and accommodation arrangements.

Others:

• Act as a contact point and manage external service providers for the 04 companies (e.g., cleaners, security, courier services).
• Support HR and Admin teams of the 04 companies with onboarding logistics and employee engagement/ company’s activities.

Job Requirement

• Diploma or bachelor’s degree in Business Administration, Office Management, or customer service related field.
• Minimum 02 years of experience in a receptionist or administrative role.
• Experience in a multi-company or shared office environment is preferred.
• Excellent verbal and written communication skills in English.
• Strong interpersonal skills with a customer-oriented mindset.
• Proficient in Microsoft Office Suite.
• Professional appearance and demeanor.
• Positive attitude and proactive approach.
• Reliable, punctual, and responsible.
• Team player with the ability to work independently.
• Willingness to take on ad-hoc tasks and support company events or activities.