Reconciliation Specialist

Job Description

Buymed is the leading B2B healthcare platform in Southeast Asia, operating across Vietnam, Cambodia, and Thailand. We serve over 35,000 pharmacies, clinics, and hospitals with a mission to make healthcare more accessible and efficient. As we scale rapidly, recruitment must evolve from manual and reactive to systemized and data-driven, and that’s where this role comes in.

Reconciliation Specialist will manages vendor debt reconciliation, ensures accurate payments, resolves discrepancies, and supports financial reporting.

Key Responsibilities:

• Manage and reconcile vendor debts arising from procurement activities on the Thuocsi.vn platform.
• Verify and reconcile data related to vendor payments, purchase orders, returns, discounts, and service fees.
• Identify transaction discrepancies and work closely with vendors to resolve issues promptly.
• Ensure accurate and timely vendor payments in compliance with company policies and contracts.
• Develop and implement automated reconciliation processes to enhance efficiency and accuracy.
• Collaborate with Purchasing, Accounting, and Vendor Management teams on debt resolution.
• Generate regular reports on vendor debt status and provide insights for process improvement.
• Monitor aging vendor debts and coordinate timely payments.
• Document and report unusual activities or discrepancies in vendor transactions.
• Reconcile, issue invoices, and track platform fees from sales and operational activities, including warehouse and logistics management.
• Perform other duties as assigned by management.

Job Requirement

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• 02 years experience at the same position with Retails, CVS, F&B... 
• Strong proficiency in Microsoft Office tools, especially Excel, Word, and PowerPoint.
• Hardworking, detail-oriented, and responsible in work tasks.
• Good problem-solving skills and ability to work collaboratively with multiple teams.
• Ability to manage time effectively and meet deadlines.
• Strong communication skills for vendor coordination and reporting.