Secretary To The Board Of Directors

Job Description

· Arranging schedule, make appointment with partner and Customer. Note and remind the calendar at the last time of day and everyday early morning to Chairwoman.

· On behalf of Chairwoman work with partner, Customer via email/ make call to communicate the relate in works as assign

o Receive and review all documents from various departments and process to Chairwoman’s approval.

o Arranging meeting, prepare documents, inform to relevant divisions meeting information. Contact and confirm to partners: date, time, meetings whom if it is external meeting and inform for Board of Director. Welcome guests and inform Chairwoman of the presence of guest. Attend meetings take note or make meeting minutes and write reports.

· Supporting on procedure of oversea/domestic business trips for Chairwoman and the board of Director (such as booking airticket/ hotel, looking for distancing information from the airport to hotel and customers `s office, how to get to the places during business trip abroad, the weather in where is coming… conduct the finance processing for advance and payment…)

· Receive information assigned, creating announcements, letter paper… release and inform to involve departments, follow up and report implement result.

o Communicate directions of the Chairwoman to other relevant departments; receive feedback for Chairwoman.

o Management and storage of documents related to Chairwoman.

Job Requirement

· Fluent in English

· Minimum 2 years experiences in secretary position.  Experience working in a consulate is a plus

· Sufficient skills in Microsoft Word, Outlook, Excel and Power Point for presenting, e-mailing and reporting purposes.

· Gender: Female

· Positive mind and awareness of responsibility

· Punctuality, sense of timeline and orders/priorities

· Detail-oriented, active, …