Service Admin Executive

Job Description

1. Administration (70%)

1.1 Office Operating

- Carrying out day-to-day administration and secretarial tasks of the Centre and SEN funds;

- Managing meeting room booking schedules and ensuring setup standards;

- Coordinating with other teams to fulfill customer service requirements;

- Arranging logistics tasks related to travel (air tickets, hotels, cash advances, travel insurance, etc.);

- Ensuring all HR-Admin activities comply with operational procedures and company standards;

- Coordinating in planning and organizing company events and activities (charities, social activities, quarterly meetings, etc.);

- Corresponding with foreign partners and global customers for service proposals, problem solving, troubleshooting, and escalation.

1.2 Purchasing (10%):

- Preparing and implementing semi-annual company equipment purchase plans;

- Supporting the purchase of sales/marketing materials (folders, brochures, letterheads, envelopes, name cards).

2. HR Support (20%)

2.1. Recruitment

- Preparing recruitment requirements and reports for the Centre;

- Coordinating with HR teams to arrange interview schedules;

- Updating staff data and recruitment status on HRM software.

2.2. Employee welfare

- Implementing company welfare programs according to company policies;

2.3. Other Responsibilities

- Performing other tasks as assigned by managers from time to time.

Job Requirement

-          University degree.

-          Minimum 2 years of experience.

-          Initiative & Responsible.

-          Self-motivated team player with good interpersonal skills.

-          Good command of written and spoken English.

-          Proficiency in computer applications (Microsoft office, Excel, PowerPoint).

-          Good planning and organization skills.

-          Ability to analyze, make decisions and solve problems, attention to detail 

-          Ability to gather data, compile information, and prepare reports.

Benefits

-          Attractive salary and lunch allowances.

-          Annual leave days and paid summer leave based on Seniority;

-          Social Insurance according to the Law.

-          Extra Health and Accident Insurance, Annual health check-up, … and other benefits followings Company’s policy and Seniority;

-          Company Social Activivites, Sport Activivites and Benefits;

-          Performance and productivity bonus twice per year.

-          Professional working environment.