The Assistant to the Purchasing Manager plays a vital role in supporting procurement processes, ensuring price competitiveness, and managing supplier relationships. This position requires a hands-on approach to monitoring pricing, maintaining supplier contracts, ensuring compliance with company standards, and optimizing procurement workflows. The Assistant works closely with internal teams and external suppliers to ensure efficient purchasing operations aligned with organizational goals.
Procurement Process Management: Assist in developing and implementing standardized procurement processes, ensuring smooth operations from order placement to delivery. Maintain process documentation and seek opportunities for improvement.
Price Monitoring & Cost Control: Continuously monitor market trends and price fluctuations for materials and products. Assist in gathering and analyzing data to ensure that the company obtains the best possible prices from suppliers. Provide regular reports on price changes and cost-saving opportunities.
Supplier Relationship Management (SRM): To lead Supplier Relationship Account by developing, evaluating, and with a continuous improvement approach to the Vendors as responsible for Direct Materials (Raw materials)
Contract Management: Assist in drafting, reviewing, and managing supplier contracts. Ensure that all contracts are up-to-date and reflect the terms and conditions agreed upon during negotiations. Monitor contract compliance and ensure alignment with company procurement policies.
Compliance and Risk Management: Ensure that all procurement activities comply with internal policies and external regulations (legal, financial, and ethical). Maintain documentation for audits and compliance reviews. Assist in identifying and mitigating procurement-related risks, such as price volatility or supplier reliability issues.
Order Tracking & Reporting: Oversee the creation, tracking, and completion of purchase orders. Provide regular updates to the Purchasing Manager on order status, supplier performance, and any potential delays. Maintain accurate and timely procurement records.
Cross-functional Collaboration: Work closely with the finance, legal, and quality assurance teams to ensure that procurement activities align with organizational goals and legal standards.
Job Requirement
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (preferred).
3+ years of experience in Procurement processes, specially on direct categories
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with procurement software is a plus (SAP)
Ability to work in a fast-paced environment and prioritize tasks effectively.
Knowledge of supply chain management and procurement processes.
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