Assistant to Production Manager

Job Description

I. JOB PURPOSE

Provide an excellent assistance to Production Manager in his daily business activities to ensure its smoothness and efficiency.

II. JOB ACCOUNTABILITIES

1. Report

• Monthly, quarterly manufacturing reports

• Coordinate with relevant departments/people to prepare/make reports

2. Interpretation AND translation

• Convert the English and Vietnamese language into another both verbally and in written

3. Administration assistance

• Arrange Production Team Meetings in Vietnam and Cambodia

• Check mailbox of Manager, recap the emails to Manager, take actions to which ones requested (replying on behalf of, asking for further information, connecting the departments to solve the issues, etc)

• Make payment request, payment balance, pre-payment & follow-up.

• Arrange business travels: visa, booking flights, accommodation, transportation, restaurants if any then updating to calendar.

• Inform the schedule of Manager to related people, preparing documents for business travel of Manager

• Manage meeting arrangement, calendar maintenance and coordination of support functions (i.e. schedule meetings, adding the agendas to calendar, sending invitations, driver, etc), support equipment purchasing.

• Deal with incoming email, faxes and post, often corresponding on behalf of the manager

• Coordinate with Production Manager/Plant Manager for purchasing the oversea equipment/machinery

4. Others

• Assist the other jobs as required

• Occasionally, travel with Manager to provide general assistance

Job Requirement

III. JOB REQUIREMENTS

• Graduated from universities majoring in electricity or mechanics or higher.

• Priority is given to those who have experience working in Feed Mill

• Good communication skills in both English and Vietnamese

• Proficiency in Microsoft Office (Excel, Powerpoints, Word, Outlook)

• Strong organizational and multitasking skills, and a proactive approach

• Sound, quick decision-making skills and good judgment

• Strong interpersonal and analytical skills

• Proficiency in English

• Travel around as required