Working on daily administrative assistance, focusing on expats/foreign guests coming to Vietnam factories, as well as supporting with events, training, outing trips, and other beneficials for employees at the factories:
Assist/Support foreign visitors/guests/colleagues during business trips in Vietnam,
Update/control foreign guest’s list to Vietnam, and Vietnamese staff’s list go oversea for business trips,
Make travel arrangements, including booking flights, transportation, hotel and restaurant reservations, etc.,
Check & follow up progress of work permit, visa, temporary residence card,… for expatriates,
Support arranging events (tour/dinner...) for foreign guests
Make payment/clearing expense, prepare monthly reports related to administration tasks,
Co-ordinate with Dept on all activities of team building , people development, event, training, reporting
Be a translator/ interpreter for guests if needed,
Be able to contact/communicate with oversea related departments if needed,
Performs miscellaneous job-related functions as assigned.
Job Requirement
College and above. Major in Business Administration, English, Chinese or other related subjects
Minimum 3 years in similar positions
Be able to comfortably use both English and Chinese (English: Verbal communication + Written; Chinese: Verbal communication + Reading + Typing)
Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, Outlook)
Excellent time management skill, have ability to prioritize work
Strong organizational skills especially multi-tasking
Attention to details and problem-solving skills Helpful and friendly demeanor
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