Project Coordinator - Hung Yen

Provide administrative support to sales/ project team and laboratory operations including:

• Overall processing of orders from customers: quotation, order creation, handover, follow up and payment;
• Calculating quotation prices and tracking quotations;
• Communicating and coordinating with customers, inspectors, company personnel, subcontractors and partners for project handling and related travel arrangements;
• Scheduling technical and human resources based on project requirements;
• Welcoming and taking care of visitors and customers at company facility;
• Registering samples under relevant orders;
• Supporting engineers by creating or checking draft technical reports;
• Maintaining documents of quality management system (QMS) of laboratory, ensuring that QMS rules are well followed, and providing administrative support to internal and external audits;
• Managing in-out correspondences/ calls, stationery and office equipment;
• Handling petty cash, preparing cash advance, and processing payments for suppliers and subcontractors;
• Communicating with suppliers and coordinating and supervising their activities;
• Assisting HR activities such as welcoming new hired employees and taking part in organizing birthday celebrations, team building activities and other company events;
• Doing document translation or interpreting on requirement;
• Carrying out other specified duties and functions as directed by supervisor.

College/ University Degree in business administration or similar

Good command of spoken and written English

• At least 2 years working experience in administrative/ office management  
• Experience in the role of B2B customer services or project management
• Experience related to industrial or technical fields (electrical, chemical, physical or mechanical)

Job Requirements:

·       Assertiveness and interpersonal integration skills    

·       Persuasive presentation and communication skills

·       Good time management, planning and organizing skills

·       Effective working within a team – team spirit

·       Responsible and can-do working attitude, ability to motivate people

·       Calmness under pressure, decision-making ability

General Requirements:

• Good communication and customer services skills;
• High problem solving skill, analytical/ observation skills;
• Be able to work under pressure, willingness to take responsibility;
• Be able to work independently as well as team work;
• Be able to work in a multi-cultural / multi-national environment.