HR & Admin Senior Supervisor (Urgent)

Job Description

• Recruitment, training and development to create a quantitative and qualitative well-equipped workforce, including but not limited to:

- Recruitment: to seek, contact, and arrange for interviewing candidates, preparing document for new employees.

- Training: to make the training program and organize the training course of compliance, company regulation…for new employees.

• Implement HR tools to support the business likes orientation program, job profiles, succession plan, exit interviews and engagement activities together with management within the VN office.
• Ensure efficient and cost-effective human capital utilization in the organization; control headcount, HR budget and coordinate internal staff movement in VN office.
• Analyzing staff turnover and working with management and related parties to solve issues.
• Maintaining personnel files such as Labor contract, social & health insurance coverage, termination of Labor contract, decision,… keep them up to date according to corporate guidelines and local legislation.
• Develop and implement HR policies and regulation of the company.
• Compensation & Benefit: To perform/review and solve all monthly issues related to Salary, Social Insurance, PIT, Trade Union, Labor report, labor contract, employee benefit, company discipline.
• Coorinated, conduct performance Appraisal midyear & endyear ensuring fairness and objectivity
• Preparation of social and health insurance reports to concerned local authorities.
• Prepare monthly HR reports (Organization chart, Remuneration,…) for Hong Kong HR management review.
• Provide input and implement global HR policies and processes according to Vietnam Labor Code and Regulations. Update office policies and ensure the compliance with them.
• Resolve employees issues, handle complaints, demands, grievances. Ensure that all employee relations issues are properly identified, reported & resolved.
• To organize the activities between employees and departments, building corporate culture, enhance staff engagement and motivation.
• In charge of general office management and ordering stationary, purchasing IT devices, furniture, gifts, common assets, equipment or supplies in the business Supervise facilities by storing contracts & document related to buying, selling, renting, borrowing facilities, machinery and equipment in the company
• Follow and check, control payment request for HR Admin dept
• Order, distribute, check, control monthly admin necessaries: mask, drinking water, liquid wash hand, tissue paper, stationery, test covid , clean office supplier, office tree supplier, telephone, internet, drinking water, warehouse…).
• Make admin reports as headquarter request: ESG Reports, Personal Email Address Record of External Parties, Signature Specimen Report, License contract checklist and arising admin report from HK Admin
• Contact HK Admin support for print name card, group souvenir, calendar,….
• Check and follow fixed asset and stamp label ( if need)
• Make the reports and testing the trial as ITSUP request; request IT support for the problem about computer & email & DTS system.
• Book employee trip flight ticket, hotel, business allowance, visa, travel insurance, APEC business card, taxi, necessary equipment
• Arrange meeting room, water, fruit,car….for the meeting with important agent/ customer/ BOD.
• Work with management board office for problems: lights broken, regist motorbike parking fee, collect and submit the parking fee, contact technician for arising technical problems
• Contact and work with contractor about the warranty after construction and support for checking as-built document
• Other HR & Admin tasks as assigned by General Manageress.

Job Requirement

• Bachelor degree in HR; Business Administration; Foreign Trade; Logistics or relevant education background.
• At least 5 years working experience in HR-Admin from Supervisor position, preferably work in logistics business.
• Strong planning and organizing skills, with attention to details.
• Multi-tasking with a good ability to prioritize tasks, able to manage own working time effectively.
• Demonstrate the ability to work fairly & independently in planning and managing multi tasks.
• Effective oral and written communication skills.
• Problem-solving attitude with an eye for details.
• Strong initiative, exercise sound judgment and take appropriate action when necessary, strong interpersonal skills.
• Capability to organize events and people, planning and organizational skills.
• Have good ethics and self-discipline.