Office Administrator Cum Recruitment Support

Job Description

1. Administration

* Office Administration

• Coordinate and manage meetings and schedule to prevent duplicate bookings

• Maintain general office files and other files related to the company’s operations

• Manage, track stock of office supplies, equipment, and furniture and place orders when necessary

• Manage taxi cards, company grab account, phone line, internet

• Register, manage business card and parking space for employee

• Collect bills, invoices, check debit of services provider and submit to Accounting Department monthly

• Contact maintenance services if problems happen

• Other office administration tasks arise

* HR Administration

• Create user/email and ensure to connect printers, scan folder for employee and manage employee information

• Set up working space, equipment and other office facilities for employee

• Coordinate with HR Administrator for annual health check-up, annual accident contract renewal

• Conduct the company events such as year-end party, company trip, Women’s Day

• Purchase and prepare TET gifts for the company

• Other tasks as assigned by BOD/ HR Manager

2. Recruitment activities support

• Post and advertise job through various channels, such as recruitment channel, social media and professional networks

• Establish and enhance Employer Brand by manage and improve content on recruitment channels, social media channels and internal activities

• Participate in Job fairs and support in-house recruitment events

3. Reception

• Welcome visitors and direct them to the relevant office/personnel

• Receive and transfer calls, Fax to proper internal extension

• Receive and manage daily mails/ deliverer/ couriers

• Book flight, hotel, car rental for BOD, employees for business trip

• Support other recruitment tasks as assigned if any

Job Requirement

* Requirements:

• Open for Fresh Graduates who has interest in administration and recruitment job and can work full time after internship 

• Good communication 4 skills in both Vietnamese and English  

• Multi-tasking and time-management skills, with the ability to prioritize tasks and problem-solving  

• Careful, proactive, responsible, creative and result-oriented 

• Be able to work independently or in team 

• Comfortable handling confidential information 

* What we offer:

• Competitive base salary with monthly bonus + phone allowance + 13th month salary 

• Compulsory insurances are fully covered after probation 

• An open and dynamic English working environment with promotion opportunities 

• Great chance to develop through on-the-job training methods 

• Friendly, professional and supportive colleagues 

* Working location: 117-119-121 Nguyen Du, Ben Thanh Ward, District 1, HCMC

* Working time: 08:00 – 17:30 from Monday to Friday