Operations Executive (Boarding)

Job Description

Position Summary:

- Vessel husbandry

- Immigration formalities for vessel arriving and departing Ho Chi Minh / Vung Tau

- Clearance of inward and outward formalities with port authority

- Making loading bayplan for MSC and MAERSK vessel calling Vung Tau and Ho Chi Minh

- The stowage planning team is in charge of finalising discharging and loading plans with the terminal

Key Responsibilities:

- Provide information of vessel for port authority when vessel come the first time

- Declaration of vessel for both arrival and departure to maritime administration, custom, immigration & health quarantine via Vietnam national single window

- Arrange vessel requirement such as shore pass, repair permission, …

- Submit declared papers to maritime administration, custom, immigration & health quarantine

- Come on board to take relevant certificates & docs which will be checked under requirement of port authority

- Receive and check all invoices from ports and elsewhere conformance with actual activities before pass to accounting department

- Making pre & final OBL file

- Send daily berthing report & update onto berthing app

- Sending arrival bayplan/checking with previous port for clarifying arrival bayplan before sending to terminal

- Based on SI sent from central planner, prepare pre-plan which sent to terminal

- Checking pre-plan with captain to follow instruction given by central planner

- Checking berthing available to provide berthing for vessel on arrival

- Co-ordinating with Import / Export dept to solve problem for customers

- Taking care of cargo, especially RF, DG conts loaded onboard MSC, MAERSK vessel

- Taking care of all vessel husbandry when she called Vung Tau / Ho Chi Minh

- Sending out final bayplan to Ro / Planner

- Sending weekly terminal report every Tuesday

Job Requirement

Key Experience & Qualifications:

- Minimum diploma qualified university, preferably in Logistics or Maritime or equivalent 

- Minimum 1 year experience in boarding shipping or forwarding industry and knowledge of container / stowage planning 

- At least basic knowledge of operations works of immigration dept, port authority, terminal, quarantine, customs dept

- Working overtime (24/7)

Key Competencies & Skills:

- Positive attitude and able to work under pressure

- Good communication & interpersonal skills

- Intermediate English (verbal and written)

- Ability to work independently

- Good people skills and good relationship with Immigration dept, port Authority, terminal, health quarantine, pilot, customs dept

- Problem solving skills

- Ability to use MS Office

- Visaba certificate is required (company can arrange for the training with condition that new hire will need to sign bonding agreement to work for at least 6 months unless repay the prorated training fee)