Employment Information
Office Administrator Cum Receptionist
Job level | Entry Level |
Salary | $ Competitive |
Deadline to apply | 13/10/2024 |
Industry | Administrative / Clerical , Entry Level / Internship , Human Resources |
03/10/2024
Administrative / Clerical , Entry Level / Internship , Human Resources
Permanent, Internship
Competitive
Entry Level
13/10/2024
1. Administration
* Office Administration
• Coordinate and manage appointments, meetings, and schedule in order to prevent duplicate
bookings
• Maintain general office files and other files related to the company’s operations
• Manage, track stock of office supplies, equipment, and furniture and place orders when necessary
• Manage taxi cards, company grab account, phone line, internet
• Register, manage business card and parking space for employee
• Update and send internal contact list, birthday list monthly to employee
• Collect bills, invoices, check debit of services provider and submit to Accounting Department
monthly
• Contact maintenance services if problems happen
• Other office administration tasks arise
* HR Administration
• Create user/email and ensure to connect printers, scan folder for employee and manage employee
information
• Set up working space, equipment and other office facilities for employee
• Coordinate with HR Administrator for annual health check-up
• Coordinate with HR Administrator for annual accident contract renewal
• Conduct company events such as International Women’s Day, Vietnamese Women’s Day,
Halloween, etc.
• Coordinate with HR Department to organize year-end party and company trip
• Other tasks as assigned by BOD/ HR Manager
2. Reception
• Welcome visitors and direct them to the relevant office/personnel
• Receive and transfer calls, Fax to proper internal extension
• Receive and manage daily mails/ deliverer/ couriers
• Book flight, hotel, car rental for BOD, employees for business trip
• Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, etc
* Requirements:
• Open for fresh graduated who has interest in administration job
• Good communication 4 skills in both Vietnamese and English
• Multi-tasking and time-management skills, with the ability to prioritize tasks and problem-solving
• Detail-oriented, proactive, responsible and result-oriented
• Be able to work independently or in team
• Comfortable handling confidential information
* What we offer:
• Competitive base salary with monthly bonus + phone allowance + 13th month salary
• Compulsory insurances are fully covered after probation
• An open and dynamic English working environment with promotion opportunities
• Great chance to develop through on-the-job training methods
• Friendly, professional and supportive colleagues
* Working location: 117-119-121 Nguyen Du, Ben Thanh Ward, District 1, HCMC
* Working time: 08:00 – 17:30 from Monday to Friday
Hỗ trợ phone card, chỗ gửi xe
Thưởng tháng, thưởng tháng 13th
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