Accounts Payable Supervisor

JOB SUMMARY:
Plan and coordinate cash flow to ensure financial efficiency and execute payments to suppliers via bank in an accurate and practical manner, in compliance with company regulations as well as legal and tax requirements.

AUTHORITIES:

• Request relevant departments to provide explanations and supporting documents as required for the job.
• Propose needs/solutions to support the effective completion of assigned tasks.
• Participate in accounting training programs

JOB DESCRIPTIONS

1/ Compliance & Control

• Implement compliance and control matters in payment operations.
• Ensure bank payment orders are executed from the ERP system based on recognized payables.
• Ensure timely, compliant, and accurate payments; prevent payment risks.
• Ensure reconciliation of cash balances (daily, monthly...) between the Cash module and bank statements.
• Ensure payment orders are executed efficiently, minimizing bank transaction fees.
• Flexibly balance cash flows, interact within the Payment team to ensure payment flow aligns with the weekly financial plan.

2/ Ensure safety and efficiency in bank transactions

• Monitor and execute loan drawdowns according to the approved weekly financial plan, ensuring payment capital for the Company.
• Ensure accounting of bank expenses and income aligns with contracts (loan interest, deposit interest, bank fees, LC fees, payment fees, etc.
• Ensure all registered representatives and authorized users at banks have fully updated and current legal documentation.

3/ Manage period closing for Cash & AP payment modules

• Execute timely and accurate closing of the cash module.
• Ensure reconciliation between Sub-ledger and General Ledger (GL) for current accounts and loan accounts; explain, resolve, and report discrepancies promptly.
• Ensure all GL entries have clear, reasonable, and valid detailed supporting documents with authorized signatures.

4/ Systematically, safely, and securely store records and legal documents as per legal requirements, including

• Payment document sets as per regulations.
• Bank statements.
• Necessary soft files (working files & reports) are systematically stored on the company network drive for easy retrieval.
• Departmental process/procedure documents.

5/ Ensure other matters

• Ensure compliance with tax filing regulations to avoid late payment penalties or administrative violations.
• Clearly explain cash-in-transit balances in accordance with professional practices.
• The reasonableness and validity of payment document sets.
• Provide documents and explain related inquiries upon request from independent/internal auditors, tax authorities, and other relevant agencies.
• Build teamwork spirit (team interaction, group work, mutual support, and backup) and pursue personal professional development.

• Bachelor’s degree in Finance or Accounting.
• More than 3 years of working experience; at least 2 years in similar positions and scope.
• Knowledge of accounting systems, taxation, and the Vietnamese banking system.
• Experience using accounting systems such as Oracle, SAP – AP module is preferred.
• Proficient in Microsoft Excel, Power Query, and Power BI.
• Careful, honest, straightforward; willing to clarify non-transparent issues in accordance with payment regulations.
• Focus on substance over form.
• Detail-oriented with numbers; strong reconciliation and data checking skills.
• Logical and clear thinking.
• Good collaboration and cross-functional working ability.

Notes: We always value the time and effort of every applicant. To ensure the best fit for both the role and each candidate’s career development, applications will be carefully reviewed against the stated qualifications. While all applications are appreciated, only those whose experience and skills most closely align with the requirements will be contacted for the next stages of the recruitment process.