ADMIN EXECUTIVE

The Admin Executive is responsible for managing administrative operations with a strong focus on business travel coordination. This role plays a critical part in arranging domestic and international travel, including flight bookings, hotel reservations, and transportation logistics, ensuring accuracy, cost control, and smooth execution of travel plans. Hands-on experience in airline booking procedures is essential for this position.

1. Administrative & Travel Coordination (80%)

• Manage all business travel arrangements for employees and BOD.
• Book domestic and international flights accurately and efficiently.
• Handle ticket changes, cancellations, rebookings, and urgent schedule adjustments.
• Work directly with airlines, ticketing agencies, and OTA platforms to secure competitive rates.
• Arrange hotel bookings in line with company policy and budget.
• Coordinate office vehicles and external car rental services for business trips.
• Monitor and report travel expenses on a regular basis.
• Ensure all travel schedules are well-organized, cost-effective, and executed without errors.
• Support other administrative tasks when required.

2. Reception (20%)

• Manage the reception desk and professionally welcome guests and partners.
• Handle incoming calls and redirect appropriately.
• Manage meeting room bookings and preparation.
• Coordinate logistics for meetings and internal events.
• Receive and distribute mail and parcels.
• Maintain a clean and professional reception area.

Education: Degree or diploma in Business Administration, Tourism, Hospitality, Languages, or related fields.

Experience:

• Minimum 3 years of experience in Administration, Travel Coordination, or Travel Agency roles.
• Solid hands-on experience in booking domestic and international flights and managing ticket changes.
• Prior experience working directly with airlines or ticketing agencies is highly preferred.
• Experience supporting senior management is an advantage.
• Languages: Good command of English (written and spoken)

Skills & Attributes:

• Strong knowledge of airline booking procedures and ticketing processes.
• Experience handling flight changes, urgent rebookings, and schedule adjustments.
• Strong cost control mindset and budget awareness.
• Strong organizational and multitasking skills.
• Ability to work under time pressure and manage urgent travel requests.
• Good communication and coordination skills.
• Proficient in Microsoft Office (especially Excel).
• Willingness to support urgent travel arrangements outside normal office hours when required.

Requirements:

• Gender: Female < 35 age
• Pleasant and professional appearance with a positive attitude

Working location: 3rd Floor, Capital Tower, 6 Nguyen Khac Vien Str., Tan My Ward, HCMC