Admin Intern

Administrative Support

·      Support daily office administration activities, including welcoming visitors, guiding guests, coordinating with relevant departments, handling incoming calls, and receiving, sorting, and distributing mail, courier packages, and office deliveries.

·      Assist in organizing, filing, and maintaining administrative documents, records, and contracts.

·      Support the management of office supplies, drinking water, pantry items, and other office consumables.

·      Assist with meeting room booking, meeting room setup, and coordination of internal office activities.

·      Coordinate with different departments to support ad hoc administrative requests and operational needs.

·      Perform other administrative duties and assignments as directed by the supervisor.

Payment & Vendor Administration Support

·      Collect invoices, receipts, and supporting documents from vendors and service providers.

·      Assist in preparing payment documentation in accordance with company policies and procedures.

·      Monitor the progress and status of administrative expense payments.

·      Coordinate with the Finance team to resolve issues related to invoices, payment documents, and supporting records.

·       Maintain and update payment records, vendor databases, contracts, and related documentation.

Event & Employee Engagement Support

·       Assist in organizing employee engagement activities, internal programs, and company events.

·       Support logistics preparation for meetings, workshops, training sessions, and corporate events.

·       Assist with communication and coordination activities related to employee engagement initiatives.

·       Participate in Admin and HR projects as assigned by the supervisor.

·         Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

·         Good communication and interpersonal skills.

·         Strong organizational and time management skills.

·         Detail-oriented and able to handle multiple tasks effectively.

·         Positive attitude, proactive mindset, and willingness to learn.

·         Basic English communication skills are preferred.