Admin Officer

Key Responsibility:

1. General Administration

• Perform general administrative duties including management of office supplies, equipment maintenance, and facility operations.
• Arrange business travel for employees (transportation, accommodation, air tickets, etc.).
• Process and settle business trip expenses (hotel, airfare, and related costs).
• Handle visa applications, temporary residence registration, and other legal procedures for BOD and employees.
• Allocate, retrieve, and manage employee uniforms.
• Manage office warehouse tools and samples; monitor inventory of office supplies and equipment, and arrange replenishment when necessary.
• Conduct regular asset inventory and control for offices, stores, and warehouses.
• Plan maintenance, repair, and replacement of old or damaged equipment to ensure smooth company operations.
• Oversee office cleaning tasks when required and support administrative matters at the Director’s office and company-leased houses.
• Coordinate and implement administrative tasks related to new store openings.

2. Purchasing

• Support departments and stores in fulfilling purchasing requests for tools, equipment, and stationery.
• Execute purchasing tasks as requested by the Director/BOD.
• Prepare required documentation (quotations, contracts, invoices, etc.) for Accounting submission.
• Source suppliers, negotiate pricing and contract terms to ensure favorable conditions for the company.
• Obtain at least three quotations from different suppliers in compliance with Accounting procedures.
• Coordinate delivery of purchased goods to stores.
• Manage procurement and repair of office/store equipment (printers, laptops, computers, cameras, etc.) as required by BOD.

3. Correspondence & Document Management

• Ensure proper filing, storage, and management of company documents (contracts, licenses, legal documents, etc.).
• Support notarization processes by preparing and photocopying required documents.
• Assist the Admin Team Leader in compiling documents for license applications (e.g., Food Safety License).
• Organize and maintain an effective document storage system for department records and confidential company documents.
• Translate documents as requested by the Director.

Requirement and skills:

·  Bachelor’s degree in Human Resources, Business Administration, or a related field.

·  Minimum 3–5 years of experience in a similar position.

·  Highly organized with strong attention to detail.

·  Excellent organizational and time management skills.

·  Strong analytical and problem-solving abilities.

·  Good command of English (both written and spoken).