Admin Supervisor

 1. Office management

• Oversee reception activities, manage meeting room scheduling, including welcoming visitors, managing phone calls and meeting rooms.
• Manage uniform issuance and re-issuance in accordance with company policy. Uniform ordering, stock control, size management, and distribution schedules.
• Work as key member and primary coordinator in organizing and management activities town hall meeting, employees birthday
• Manage incoming and outgoing correspondence and deliveries.
• Schedule and manage company vehicle usage and maintenance, ensure transportation availability (company shuttle bus, Taxi or grab…) for staff and guests.
• Manage medical staff, medical supplies, and the procurement of medicines and first-aid equipment.
• Coordinate annual health check-ups for all employees.
• Other office related services & tasks.

2. Administration expense management

• Prepare budgets and forecasts for administration costs.
• Track, monitor, and report Administration expenses.

3. Expatriate document management

• Manage visa applications, work permits, temporary residence card (TRC) and other legal documentation for expatriate employees.
• Ensure compliance with local laws and regulations related to expatriates.
• Act as the primary point of contact for expat-related administrative queries.

4. Managing Canteen

• Supervise canteen operations and ensure vendor compliance with food safety, hygiene, and service standards.
• Control expense, optimize spending, check monthly invoices and manage payment processes.
• Maintain cleanliness and orderliness of the canteen area.

5. Team Supervision

• Supervise and guide admin staff or assistants (if any).
• Ensure admin processes comply with internal procedures, ISO, audit, and safety requirements.
• Propose improvements (Kaizen) to enhance efficiency, cost control, and service quality.

• 3–5 years of experience in the same level in company >700 headcount
• Good English communication skills and a professional manner.
• Experience supporting logistics and administrative functions.
• Ability to work under pressure.
• Proactive, careful, and detail-oriented working style.