Administrative Officer & Assistant to Head of School

Position Overview

We are seeking a dedicated and highly organized Administrative Officer & Assistant to Head of School to join our team. This is a full-time, on-site position combining responsibilities in general administration and direct executive support to the Head of School. The position is evenly split as follows:

• (50%) Administrative Support: Focused on operational and administrative tasks, including support for admissions and marketing.

• (50%) Assistant to the Head of School: Focused on managing communications, scheduling, coordination, and follow-up of tasks across departments.

This role plays a key part in ensuring smooth day-to-day operations and strengthening coordination within both academic and operation departments.

Key Responsibilities

Administrative Support (50%)

• Perform day-to-day administrative and operational duties

• Support the admissions and enrollment process

• Assist in coordinating marketing and communications efforts

• Maintain organized filing systems and administrative documentation

• Facilitate internal communications across departments

• Assist with planning and logistics for meetings and school events

Assistant to the Head of School (50%)

• Manage the Head of School’s calendar, appointments, and communications

• Draft correspondence, reports, and presentations as needed

• Organize and document meetings, take minutes, and follow up on action items

• Serve as a liaison between the Head of School and staff, parents, and external stakeholders

• Handle confidential information with professionalism and discretion

• Provide administrative support that enables effective school leadership

Essential Criteria

• Fluency in spoken and written English

• Strong organizational and multitasking abilities

• Proven experience in administrative, office, or academic coordination roles

• Excellent interpersonal and professional communication skills

• High proficiency in Microsoft Office Suite, Google Workspace, and general IT tools

• Ability to handle sensitive information with discretion

Preferred Qualifications

• Bachelor’s degree in Education, Administration, English, or a related field

• Prior experience in international or bilingual school settings

• Familiarity with educational platforms such as ManageBac and admissions systems

• Ability to compose professional correspondence in both English and Vietnamese