Administrative Officer

1. Procurement &; Supply Chain Management

- Oversee inventory levels and manage supplies stock, ensuring adequate resources are available for departmental operations.
- Execute end-to-end procurement activities including goods ordering and receipt operations through the eBuy system (ERP), conducting inventory checks.
- Liaise with suppliers to obtain quotations, generate purchase orders, track order status, and coordinate goods receipt.
- Manage logistics documentation including contract drafting, revision coordination, approval routing for signing and stamping, and customs documentation handling.

2. Development Center Operations &; Administration
- Monitor and coordinate routine departmental activities, collaborating with cross-functional teams to ensure all operations are executed on schedule.
- Manage correspondence distribution and archiving, including letters, emails, and packages, ensuring proper documentation and timely delivery.

3. Calendar Management; Event Coordination
- Administer end-to-end business travel arrangements for staff, including invitation letters, visa applications, flight bookings, travel insurance, and accommodation.
- Manage comprehensive logistics support for expatriates visiting Vietnam for business purposes, including visa and/or resident permit processing, work permit coordination, and accommodation arrangements.
- Plan and execute in-house and external events, ensuring seamless logistics and stakeholder coordination.

4. Additional Responsibilities
- Undertake other duties and special projects as assigned by the Development Center Head to support departmental objectives and organizational goals.

• Administrative Experience: Minimum 1 year in an Administrative Officer/Administrator or similar role with solid office operations knowledge.

• Data & Analytics: Advanced Excel, Power Query, and Power BI; understanding of data modeling (Dim/Fact) and database normalization; DAX/SQL is a plus.

• Organization & Problem Solving: Strong organizational skills with a proactive, solution-oriented mindset.

• Communication: Fluent English with excellent written and verbal communication skills.