AP-AR Accountant (Đồng Nai)

📌Key Responsibilities:

• Vendor Invoice Processing

o Process high volume of vendor invoices accurately and timely in Misa

o Verify invoices against purchase orders, container shipments, and receiving documents

o Resolve invoice discrepancies and coordinate with vendors and internal teams

o Ensure proper coding and allocation of expenses

• Payment Management

o Prepare payment schedules and process payments according to terms and cash flow requirements

o Coordinate with Finance Director on payment priorities and cash management

o Process payments via bank transfers, ensuring accuracy and proper authorization

o Manage multi-currency payments (USD, VND, etc.)

• Vendor Relations & Reconciliation

o Perform monthly vendor reconciliations and resolve outstanding balances

o Respond to vendor inquiries professionally and maintain positive relationships

o Manage vendor statements and aging reports

o Maintain accurate vendor master data in Misa

• Controls & Reporting

o Ensure compliance with internal controls and segregation of duties

o Maintain organized filing system for invoices and payment documentation

• Prepare aging reports and payment forecasts

• Customer Invoicing

o Generate and issue customer invoices accurately and timely in NetSuite

o Verify invoices against sales orders, shipping documents, and container shipments

o Process billing for multiple customers across USA, EU, and Asia markets

o Handle credit notes, adjustments, and invoice corrections

o Ensure compliance with customer billing requirements and payment terms

• Collections & Cash Application o Actively manage collections and follow up on overdue accounts

o Prepare and monitor aging reports, escalating concerns to Senior Accountant and Finance Director

o Apply customer payments accurately and timely

o Resolve payment discrepancies and allocation issues

o Process multi-currency receipts (USD, EUR, HKD, AUD, etc.)

• Customer Relations & Reconciliation

o Perform monthly customer reconciliations and statement of accounts

o Respond to customer inquiries professionally regarding invoices, payments, and account balances

o Maintain positive customer relationships while ensuring timely payment

o Coordinate with sales team on customer credit issues and payment terms

o Maintain accurate customer master data in NetSuite

• Reporting & Analysis o Prepare AR aging reports and collection forecasts

o Track and report on key AR metrics (DSO, collection rates, overdue accounts)

o Support month-end close process and revenue recognition

o Maintain organized documentation for invoices and receipts

o Ensure compliance with internal controls and segregation of duties

• Support month-end close process and provide AP-ARrelated reports

🔆 Job requirements:

• Essential Qualifications

o Diploma or bachelor’s degree in accounting, Finance, or related field

o Minimum 3-5 years of AP/AR experience, preferably in trading or wholesale

o Strong experience with high-volume invoice processing (500+ invoices per month)

o Proficient in accounting software (Misa/Netsuite experience highly preferred)

o Advanced Excel skills (pivot tables, VLOOKUP, data analysis)

o Communication in English (Writing and Reading)

• Preferred Qualifications

o Experience with multi-entity or multi-currency operations

o Knowledge of import/export documentation and freight/logistics industry

o Understanding of container shipment and purchase order matching

• Key Competencies

o Strong attention to detail and accuracy

o Excellent organizational and time management skills

o Ability to work efficiently under pressure and meet deadlines

o Strong communication skills for vendor and internal coordination

o Problem-solving mindset and ability to resolve discrepancies independently

o Team player with positive attitude