Assistant to BOM

Overview:

Assistant to the Board of Management (“BOM”) is responsible for providing support to the BOM in the daily operations in the management of the company. Able to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibility:

1. Regarding DNWF:

1.1. BOM-related works (20%):

• Prepare and facilitate all meetings for the BOM - gather all material one (1) week, or within the timeframe per the BOM's request, prior to the meetings.

• Draft and issue minutes for BOM meetings within the timeframe specified by Company Charter and internal regulation.

• Follow up on the tasks according to BOM meeting minutes.

• Assist BOM to prepare submissions to the Chairman for approval according to the Company’s COA / Charter.

1.2. Coordination (20%):

• Coordinate with internal Divisions upon BOM’s request.

• Provide support to BOM in daily operations of the project and Company management.

• Manage the documents and letters of the Company per BOM’s request.

1.3. Interpret/translate (English-Vietnamese) for BOM when required (10%).

1.4. Others (10%):

• Carry out other tasks assigned by BOM.

2. Regarding DNWF Members’ Council (MC) (15%):

• Assist BOM to prepare submissions to the MC for approval according to the Company’s COA / Charter.

• Prepare and facilitate all MC meetings – coordinate and gather all material 01 (one) week before the BOM meeting.

• Draft and issue meeting minutes and resolutions in relation to MC within the timeframe specified by Company Charter and internal regulation.

3. For NLIC/DMA (10%):

• Coordination with relevant parties to ensure that all submissions from DMA to BOM for approval have been reviewed according to the Company’s COA / Charter.

• Support BOM in coordinating DNWF / Izumi City project matters by collecting updates from relevant DMA teams, tracking action items arising from BOM/MC meetings, and following up on pending matters as instructed by BOM.

• Coordination with secretaries/assistants from DMA Divisions to book meetings with BOM if necessary.

4. For HHP & TKK (5%):

• Coordination with secretaries, assistants, and staff from HPPV & TKDL to book meetings with BOM if necessary.

Background/Experience

• University degree in Business Administration/ English/ Japanese/ Finance/ Project Management/ Real Estate.

• At least 05 years of experience in secretary to General Director/ Project Manager/ Project Director in real estate.

• Extensive experience in document controlling.

• Extensive experience in Interpretation and translation skills, especially consecutive interpretation and simultaneous interpretation.

• Experience in real estate.

• Good at English (4 skills): at least 7.5 IETLS or equivalent.

• Proficiency in MS office.

Specific Job skills

• Strong strategic, analytical, and negotiating abilities combined with excellent communication, relationship, and team-building skills; strong presentation skills.
• Proven leadership skills.

• General knowledge of business administration (strategic planning, financial resource allocation, HR), leadership, workflow, and human coordination.

• Comprehensive knowledge of corporate governance, strategic planning, and HR allocation.

• Possess strong written and verbal communication and organizational skills and the ability to maintain a realistic balance among multiple priorities.

Competencies

• Teamwork.
• Judgment & Decision-Making.
• Communication Skills, Listening & Forward thinking.

Mindsets & Behaviors

• Positive thinking.
• Results-Driven.