Assistant To CEO

Job Summary:

We are seeking a highly detail-oriented and proactive Assistant to the CEO who excels in strategic thinking, problem-solving, and communication. This role requires the ability to manage high-pressure situations while handling both personal and business responsibilities, including scheduling, travel arrangements, special projects, and cross-functional company operations.

Key Responsibilities:

1. Company Operations:

Assist in developing KPIs and performance evaluations for key departments, including HR, Accounting, Sales, and Import-Export.

Analyze and synthesize reports from all departments for Board of Directors (BOD) presentations.

Support the BOD in managing special projects and new investments.

Review and analyze company expenses and costs to ensure accuracy and efficiency.

2. Sales & Business Development:

Support the CEO in managing overall sales strategies, revenue goals, and performance tracking.

Analyze key potential customers, assessing their financial stability and growth opportunities.

Provide insights and recommendations to support business expansion and risk management.

3. Finance & Cash Flow Management:

Work closely with the banking team to review cash flow and financial reports on a weekly and monthly basis.

Assess and negotiate with banks to secure competitive costs, interest rates, and exchange rates.

4. Human Resources:

Participate in the recruitment process for key positions, including CV screening, shortlisting, and interviewing candidates before presenting them to the CEO.

Negotiate job offers, salary packages, and employment terms with selected candidates.

Oversee payroll and insurance management in collaboration with the HR team.

5. Personal Assistance & Administrative Support:

Manage the CEO’s schedule, appointments, and meetings.

Prepare and attend meetings, taking detailed minutes and ensuring follow-up on action items.

Arrange complex travel plans, itineraries, and accommodations.

Assist with visa processing, hotel selection, and business partner hospitality when hosting international guests.

Organize gifts, notes, and special arrangements for important business partners and stakeholders.

Draft contracts, official letters, and key documents as assigned.

Oversee the company’s website and social media presence, ensuring a strong corporate image and effective

PR strategies.

Female: Age from 30 - 40.

Bachelor’s degree in Business Administration, Finance, Foreign Trade, International Business or a related field.

5+ years of experience as an Executive Assistant, Operations Manager, or similar role.

Strong problem-solving, analytical, and organizational skills.

Excellent written and verbal communication in both English and Vietnamese.

Ability to manage confidential information with professionalism and discretion.

High attention to detail, ability to work under pressure and high sense of responsibility.

Proficient in Microsoft office (Outlook, Word, Excel and Power Point).

Excellent in communication (both writing and verbal), problem solving and negotiation.

COMPENSATIONS AND BENEFITS

Self-Development Opportunities:

At CP Paper, we believe in continuous learning and growth. As joining this position, you’ll have

exclusive opportunities to enhance your skills and leadership, including:

Soft-skills training at PACE Business School & Dale Carnegie

Cutting-edge AI courses from global trainers

Leadership & management programs from Harvard Business School professors

Working Environment:

Friendly colleagues who offer strong mutual support for career and expertise development.

Modern workspace, fair evaluation practices, and a continued focus on growth.

Public Holidays and Annual Leave: As per Vietnamese labor law and company policies.

Income: "Do your best, and we will take care of the rest" to ensure mutual happiness.

Insurance: Social Insurance, Health Insurance, and Unemployment Insurance.