Assistant to Executive Chairman

Executive Support

• Manage the Executive Chairman’s calendar, appointments, meetings, and travel arrangements.
• Prepare agendas, presentations, reports, and briefing materials for Members’ Council meetings and executive sessions.
• Take meeting minutes, track action items, and follow up to ensure timely completion.

Coordination & Communication

• Act as a focal point of communication between the Executive Chairman, Board-level executives, and department heads.
• Coordinate cross-functional activities and ensure information is accurately conveyed and aligned with the Executive Chairman’s direction.

Strategic & Analytical Support

• Conduct research, data analysis, and prepare summaries or recommendations to support decision-making.
• Support the preparation of corporate governance documents, resolutions, and internal policies when required.

Stakeholder & External Relations

• Support interactions with shareholders, partners, media organization , consultants, and regulatory bodies as assigned.
• Represent the Executive Chairman in meetings or internal discussions when delegated.

Administrative & Process Management

• Assist in organizing corporate events, Members’ Council meetings, and company-wide strategic sessions.
• Perform other tasks as assigned by the Executive Chairman

Education

• Bachelor’s degree in Foreign Trade University, Law, or a related field.
• A Master’s degree (MBA or equivalent) is an advantage.

Experience

• Minimum 5–7 years of experience as an executive assistant, management assistant, or similar role supporting senior leadership.
• Experience working in a medium to large organization (300+ employees) is preferred.
• Prefer female

Skills & Competencies

• Excellent organizational, multitasking, and time-management skills.
• Strong analytical and problem-solving abilities.
• Outstanding verbal and written communication skills in English (and Vietnamese, if applicable).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and modern collaboration tools.
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently under pressure and manage competing priorities.