Assistant to Executive Chairman

Job Objective

Provide direct support to the Executive Chairman in managing schedules, coordinating strategic initiatives, preparing documents, monitoring key projects, and ensuring effective communication between the Chairman and internal departments, partners, and investors.

Key Responsibilities

1. Schedule Management & Coordination

• Arrange meetings, business trips, events, and high-level appointments
• Manage reminders, track deadlines, and prepare meeting agendas

2. Executive & Strategic Support

• Prepare reports, presentations, and briefing notes
• Consolidate business data and analyze information to support management decision-making
• Monitor the progress of strategic projects as directed by the Chairman
• Attend meetings and record minutes for management-level discussions

3. External Relations & Communication

• Serve as the key point of contact for partners, investors, and VIP clients
• Draft emails, correspondence, internal announcements, and bilingual documents
• Represent and handle delegated tasks on behalf of the Chairman

4. Confidential Information Management

• Maintain and organize important records and documents
• Ensure the confidentiality of strategic information and executive data

Job Requirements

Education

Bachelor’s degree in one of the following fields:

• Business Administration
• Economics
• Finance
• International Trade
• International Relations
• Or other related disciplines

Experience

• 3–7 years of experience in positions such as:
  • Executive Assistant
  • Chairman Assistant
  • CEO Assistant
  • Strategic Assistant
• Preference will be given to candidates with experience in:
  • Large corporations
  • Multinational companies
  • Investment funds
  • Fast-growing startups

Skills

• Strong English communication skills (business/professional level)
• Excellent organizational and time management abilities
• Strong report writing and PowerPoint presentation skills
• Logical thinking with a high level of confidentiality awareness