Assistant to the Deputy General Director

Mô tả Công việc

RESPONSIBILITIES (TRÁCH NHIỆM):

1. Executive Support

· Provide direct support to the Deputy General Director (DGD) in management activities and coordination with departments.

· Prepare documents, reports, and presentations as requested by the DGD.

· Collect information, monitor the progress of tasks across departments, and report updates promptly.

2. Scheduling and Internal Communication

· Organize and manage the DGD’s schedule, meetings, and business trips.

· Coordinate meetings and conferences, take minutes, and follow up on action items.

3. External Relations & Communication

· Represent the DGD in communications with partners, clients, and authorities as assigned.

· Receive information from external parties and accurately relay it to the DGD.

4. Administrative Tasks & Project Support

· Track and support projects under the DGD’s supervision.

· Handle administrative duties, secretarial tasks, and maintain documentation systematically.

· Assist in drafting official letters, announcements, and internal decisions.

5. Research & Analysis

· Collect and analyze data related to business operations, market trends, and competitors to support the DGD’s decision-making.

· Propose improvements to work processes when necessary.

6. Information Confidentiality

· Strictly comply with confidentiality regulations regarding leadership and company information.

Yêu Cầu Công Việc

REQUIREMENTS (YÊU CẦU):

· Bachelor’s degree, preferably in Business Administration, Economics, Law, International Trade, or related fields.

· Minimum 2–3 years of experience as an Assistant/Executive Secretary at management level or equivalent.

· Strong communication, presentation, and report-writing skills.

· Ability to plan, compile, and analyze information quickly and accurately.

· Proficient in MS Office and other work-related tools.

· Good English proficiency (preferably capable of communication and drafting documents in English).

· Professional, honest, meticulous, and able to work under high pressure.

· Ability to work independently and collaboratively in a team.

· Flexible problem-solving skills and strong analytical thinking.