CEO Assistant (English/Chinese Speaking)

1. Introduction

• The CEO Assistant serves as a direct support partner to the CEO in managing, coordinating, and executing executive activities. This role acts as the communication bridge between the CEO and internal teams as well as external partners.
• The CEO Assistant represents the CEO when delegated and ensures smooth operations and timely execution across Vietnam and the Philippines.

2. Key Responsibilities

• Manage and prioritize the CEO’s calendar, meetings, and business travel arrangements;
• Attend meetings as required, record key discussion points, and follow up on action items;
• Provide interpretation during internal and external meetings when necessary;
• Act on behalf of the CEO in coordinating with departments and partners under delegated authority;
• Monitor and follow up on important tasks to ensure deadlines and quality standards are met;
• Prepare reports, documents, and presentations to support executive decision making;
• Coordinate effectively with teams in Vietnam and the Philippines to ensure alignment and smoothcommunication;
• Be available for domestic and international business travel as required.

a. Education and Experience

• Bachelor’s degree or above;
• Minimum of 2 years of experience as an Assistant, Executive Assistant, or Personal Assistant;
• Experience supporting senior management or working in an FDI or multinational company is an advantage.

b. Language and Technical Skills

• Fluent in Chinese, both writen and spoken, and communicate English effectively (or vice versa);
• Strong interpretation skills for business meetings when required;
• Proficient in office tools in a dynamic multinational working environment, including email and calendar systems such as Outlook or Google Workspace, online meeting platforms such as Zoom or Lark, and task management tools;
• Able to quickly learn and adapt to new systems and technologies.

c. Personal Qualities

• Honest, kind, and hardworking;
• Mature, calm, and professional in conduct;
• Able to maintain strict confidentiality;
• Strong communication skills with tact and effectiveness;
• Proactive, responsible, and able to work under pressure;
• Willing to travel for business when required;
• Can work flexible follow CEO's schedules.