CEO’s Personal Assistant up 40M

1. Purposes & Overall relevance for the organization

o Supporting CEO in arranging meeting agenda internally and externally, taking meeting minutes, follow-ups and keep progressions updated.

o Preparing all logistics and other administrative documents if required related to pre during and post CEO’s business travels

o Acting as coordinator to engage cross functions in executing business initiatives | changes and consolidating all reports | responses to keep CEO updated.

o To follow up with cross functions to make sure all the reports, tracks, market intelligences are updated and consolidated as designed timelines and qualitative returns

2. Responsibilities & Accountabilities

o Actively managing CEO’s working calendar, hence to well arrange meeting schedules internally and externally for the week, month and year.

o Supporting CEO in collecting data, info from multi-sources internally and externally to prepare for the meeting if required.

o Preparing all logistic supports for CEO for both business travels and hosting Guests visiting our home country | market visits | business offices.

o Formulating & forming and filing all business templates, meeting minutes which recapped during cross functional meetings and keep follows till the results or outcomes completed.

o Co-ordinating and delivering self-supports to department heads in consolidating reports / market intelligence updates and others if required.

o Maintaining a collaborative approach and consistently communicate vertically and cross-functionally to ensure CEO’s directions and requirements are executed as designed.

o Ensuring internal procedures and processes are fully complied and successfully passed by internal audits

3. Competencies required:

o Ability to formulate all ideas & initiatives into relevant templates and project trackers to easily execute, follow up and report

o Strong experiences in managing day-to-day details of tasks, projects & coordinating with relevant stakeholders.

o Demonstrate a digital mindset and possess the ability to use different tools & resources.

o Know how to set priorities in a high pressure, uncertainty and changeable environment with & show the necessary resilience.

o Demonstrate clear communication skills & agile working to remain connected and focused to the objectives and goals

o Promote team engagement by supporting colleagues & adapting to others’ working styles as necessary.

o Develop & grow a strong peer network within and across functions and organizations

o   Bachelor's degree with 5 years above in administrative works

o   Minimum 3 years’ experiences in PA to C-suit roles.

o   Good command of English and fluent local Vietnamese languages

o   IT Skills: • Excel: Advanced • Powerpoint: Advanced

o   Experienced in holding position of personal assistance to C-suit leadership levels

o   Work Location: 31 Le Van Luong, Thanh Xuan, Hanoi.