EHS Officer – Fire Safety & Contractor Management

1. Position Information

Section: EHS

Reports To: EHS Manager

Main Scope: Inspection and maintenance coordination for fire prevention and firefighting systems and equipment and Manage contractor safety and emergency preparedness.

2. Main Responsibilities

a. General firefighting

Inspect fire safety equipment and systems, including fire alarms, fire pumps, hydrants, sprinklers, and fire extinguishers.

Support routine testing, preventive maintenance, repair, and service coordination with qualified contractors.

Keep fire safety inspection records, maintenance logs, equipment lists, and service reports updated.

Report defects, follow up on corrective actions, and promptly escalate critical issues to the EHS Manager.

Support fire safety drills, inspections, audits, and other assigned fire safety activities.

Follow site safety procedures and learn applicable fire safety and EHS requirements through on-the-job training.

b. Legal Compliance and Fire Safety Readiness

Track applicable Vietnamese fire prevention and firefighting requirements and support the EHS Manager in maintaining compliance records and action plans.

Support preparation for government inspections, customer audits, internal audits, and other assessments relate to EHS.

Coordinate the collection and maintenance of required documents from service providers, including work records, inspection results, and relevant qualifications or approvals.

Support emergency preparedness activities, including fire safety drills and verification that fire protection equipment and systems are accessible and operational.

Report critical defects, overdue maintenance, recurring failures, and potential compliance gaps promptly to the EHS Manager.

c. Contractor Coordination and Corrective Action

Coordinate work permits, work schedules, site access, and safety controls for contractors performing fire protection system maintenance or repair, in accordance with site procedures.

Verify that contractor work is completed as specified and that test results, service reports, and handover records are submitted.

Maintain a corrective-action list for fire safety system findings, identify the responsible action owner with relevant departments, and follow up to closure.

d. EHS Support

Support other EHS activities when required, including:

• Workplace safety inspections
• Incident investigation
• Near-miss management
• Safety campaigns
• EHS training
• ISO 14001 & ISO 45001 implementation
• Other EHS improvement projects assigned by management.

Technical background in Electrical, Electromechanical, Mechanical, or a related field.

Experience as an electrical technician, maintenance technician, or facility technician is preferred. (at least 2 years)

Previous EHS or fire safety experience is not required; willingness to learn and follow procedures is essential.

Basic computer skills for inspection records and reports; responsible, careful, and willing to work with contractors. Able to communicate in English (Chinese is an advantage). Ability to use AutoCAD to view or update technical drawings is preferred