Executive Assistant (Biên Hòa)

·       Collaborate closely with TOM to define project scopes, strategic objectives, and Key Performance Indicators (KPIs).

·       Develop Work Breakdown Structures (WBS), identifying critical milestones and mandatory deadlines for each phase.

·       Propose and coordinate directly with Department Heads to mobilize and optimize project resources (personnel, tools, and documentation).

·       Assume primary responsibility for monitoring and managing timelines across relevant departments, ensuring no operational delays.

·       Proactively identify potential risks or resource conflicts; propose definitive solutions to ensure project continuity.

·       Maintain a periodic reporting system (weekly/monthly) on project status, including progress, risks, and strategic improvement proposals.

·       Manage schedules and organize meetings, ensuring TOM is fully prepared with all necessary content and documentation prior to events.

·      Review all files, documents, and papers before submitting them to the TOM for approval to ensure legal compliance and standard protocols.

·       Represent TOM in welcoming partners and clients, and handle communication flows as requested.

·       Maintain absolute confidentiality regarding the company’s strategic information and sensitive matters.

·       Establish a systematic and professional filing system for project data and office records.

Education & Qualifications: Academic Background: Bachelor’s degree or higher in Business Administration, Project Management, or other related fields.

Skills:

-       Proficient in English (all 4 skills) for professional work.

-       Strong planning, time management, and problem-solving skills.

-       Patient, highly organized, logical thinker, and the ability to perform well under high pressure.

Experience: At least 03 years of experience in an equivalent position or direct experience in project coordination