Export Documentation Executive

Receive and Complete Export Documents: 

• Collect and manage all export-related documents, ensuring all required documents are accurately prepared and processed for customs and banking purposes. 
• Prepare customs declaration documents for export shipments. 
• Prepare and process banking documents, including Packing Lists, Invoices, Certificates of Origin (C/O), Bill of Lading (BL), and other relevant documents. 

Coordinate with Internal Departments: Work closely with other internal teams and departments to ensure the completeness and accuracy of export documentation. 

Communicate with Shipping Companies: Liaise with shipping companies to collect shipment information, check loading operations, and handle as well as follow up on ocean freight payments, and other logistics details. 

Document Organization: Maintain an organized system for storing and retrieving documents for easy checking and comparison when needed. 

LC Compliance: Ensure that all documents are completed in accordance with the assigned Letter of Credit (LC) requirements and specifications. 

Additional Tasks: Perform any other tasks assigned by the Manager related to export documentation and shipping processes. 

• Bachelor’s degree in Import - Export, International Trade, Logistics, or a related field. 
• At least 2 years of experience in export documentation, international trade, or logistics. 
• In-depth knowledge of export documentation procedures, international trade regulations, and customs requirements. 
• Strong attention to detail and accuracy in preparing and reviewing documents. 
• Good communication and coordination skills, with the ability to work effectively with internal teams and external partners (shipping companies, banks, customs authorities). 
• Proficiency in Microsoft Office, ECUS5 – VNACCS, Fast and other relevant software tools. 
• Ability to handle multiple tasks, meet deadlines, and work in a fast-paced environment.