Finance & HR Manager – Vietnam

Location: Ho Chi Minh City, Vietnam

Reporting To: Country Manager / Singapore HQ

Job Purpose

The Finance & HR Manager is responsible for managing the finance, accounting, payroll and HR administration functions for our preschool system. The role ensures accurate financial reporting, statutory compliance, payroll processing, internal controls and HR administrative support across all centres.

Key Responsibilities

Finance & Accounting 

• Manage full set of accounts and ensure timely monthly closing. 

• Prepare financial reports, management reports, supporting schedules and analysis. 

• Handle billing, collections, payments, bank reconciliation and cash-flow monitoring. 

• Monitor school fee collections, refunds, outstanding payments, centre expenses and budget control. 

• Review supplier invoices, payment requests and supporting documents to ensure proper approval, documentation and compliance. Tax, Audit & Compliance 

• Ensure compliance with Vietnam accounting, tax and statutory requirements. 

• Prepare or support tax filings, government reports, audit schedules and statutory submissions. 

• Respond to tax, audit and regulatory queries with proper supporting documents. 

• Liaise with auditors, tax consultants, banks and relevant government authorities. 

• Support internal control, compliance reviews and audit follow-up across all centres. 

Payroll & HR Administration 

• Oversee monthly payroll processing for all Vietnam centres. 

• Ensure accurate and timely payroll, PIT, social insurance, health insurance and unemployment insurance contributions. 

• Support HR administration, including employment contracts, staff records, onboarding and offboarding. 

• Coordinate with centre principals on staff movement, attendance, leave and payroll matters. 

• Support HR reporting, manpower cost tracking, staff cost analysis and labour compliance requirements. 

Business Support 

• Work closely with centre principals, Vietnam management and Singapore HQ on finance and HR matters. 

• Support budgeting, forecasting and centre performance reporting. 

• Provide finance and HR support for new centre set-up and operational matters. 

• Assist in process improvement, internal audit follow-up and management reporting. 

• Perform any other duties or projects assigned by management. 

• Degree or Diploma in Accounting, Finance, Human Resource, Business Administration or related discipline.

• Minimum 5 years of relevant finance/accounting experience, preferably with payroll or HR administration exposure.

• Good knowledge of Vietnam accounting, tax, payroll, labour and statutory requirements.

• Fluent in written and spoken English and Vietnamese, with the ability to communicate effectively with Singapore HQ, auditors, tax consultants, banks and government authorities.

• Proficient in Microsoft Excel and accounting/payroll systems; detailed, hands-on, responsible and able to maintain confidentiality.

Benefits:

• Benefits in accordance with applicable labour laws.

• Contribute Social Insurance based on full salary. 

• Annual leave, Teacher Day Leave (20/11) and Public holidays in accordance with statutory requirements.

• Performance bonus.

• Lunch provided from Monday to Friday.