General Affairs Assistant Manager

Overall purpose of the job:

Responsible for managing and supervising General Affairs operations, including employee services, administration services, facilities, vendors, contracts, budget, compliance and process improvement, and company events; ensuring stable, efficient, cost-conscious and service-oriented support to business operations and employee experience.

MAIN DUTIES

1. Manage General Affairs Operations & Employee Services

• Oversee daily GA operations and employee services, including office administration, facilities, transportation, canteen, uniforms, stationery, business trip support and other employee-related services.

• Ensure GA services are delivered timely, effectively and in line with company policies.

2. Manage Vendors, Contracts & Service Quality

• Manage GA vendors, service contracts, renewal schedules, payment coordination and service performance.

• Work with suppliers and internal departments to ensure service quality, cost efficiency and proper documentation.

3. Control Budget, Cost & Reporting

• Monitor GA expenses against approved budget and follow up related payments.

• Prepare regular reports on GA operations, expenses, vendors, service issues and improvement actions.

4. Coordinate Company Events & Workplace Support

• Plan and coordinate company events, employee activities and workplace support services.

• Support initiatives that improve employee experience, workplace environment and internal service satisfaction.

5. Drive Process, Compliance & Team Coordination

• Ensure compliance with internal policies, safety, environment, fire protection, audit/ISO and related requirements.

• Review and improve GA policies, procedures, forms and tracking systems.

• Supervise, lead and coach GA team members, coordinate with departments, resolve issues and perform other tasks as assigned.

6. Other duties assigned by Company

Report to: Head of Human Resources & General Affairs

1. Education and Skill:

• Bachelor’s degree in Business Administration, Human Resources, Economics, Law or related fields.

• Good knowledge of general administration, facilities, vendor management, contract/payment process and budget control.

• Good planning, follow-up, communication, coordination and problem-solving skills.

• Good MS Office skills.

• Good English communication is required. Japanese is an advantage.

2. Experience

• 3-5 years of experience in General Affairs, Administration, Office Management, Facilities or related areas.

• Experience in vendor/service management, cost control and team coordination.

• Experience in manufacturing company environment is preferred.

3. Leadership & Competencies

• Ownership, accountability.

• Service and customer focus mindset.

• Planning and execution discipline, and compliance.

• Problem solving and continuous improvement.

• Team coordination and cross-functional collaboration.

Other information:

• Working place: Road No.2, Long Binh Techno park, Long Binh Ward, Dong Nai City, Vietnam
• Working time: 7:15 – 17:00, from Monday to Friday

Benefits:

• Salary Review and Bonus
• PVI Healthcare Package
• Company events: Family Day, Company Trip, Year-End Party, Sales Achievement Party
• Flexible working hours; Vehicle purchase with discounts
• Subsidy for learning driving licenses and foreign language classes