General Affairs Deputy Manager

We are seeking a highly organized and dedicated General Affairs (GA) Deputy Manager to oversee a dynamic team and ensure the smooth operation of various administrative and operational functions within our factory. This role involves managing both internal and external service providers, coordinating essential services, and maintaining a high standard of workplace environment.

Key Responsibilities:

1. External Security Management:

   • Oversee the management of external security personnel, including the collection of required documents, workday calculations, and the provision of standard operating procedure (SOP) training.

2. Employee Transportation Coordination:

   • Organize and manage transportation arrangements for employees.

3. Internal Security Management:

   • Supervise internal security guards, providing task guidance and ensuring adherence to factory regulations for employees and visitors.

4. Supplier Relations:

   • Serve as the main point of contact with GA suppliers to coordinate services.

   • Prepare daily meal order data for canteen suppliers, accounting for regular meals and additional orders due to overtime or shift work.

   • Oversee contracts for services such as rental photocopiers, drinking water, water dispensers, pest control, and the organization of employee birthday celebrations and gift provisions.

5. Facility Management:

   • Supervise cleaning, gardening, and general maintenance staff to ensure that all office areas, toilets, stairways, doors, windows, canteens, and meeting rooms are maintained to the highest standards.

   • Oversee landscaping and ensure that trees and plants are properly maintained.

6. Waste Management:

   • Coordinate with HSE for the safe and compliant disposal of waste, including hazardous materials.

   • Direct gardeners to properly manage and document production waste and scraps.

7. Financial and Audit Support:

   • Prepare payment requests for recurring services such as canteen, external security contractors, waste disposal, water, and electricity.

   • Generate regular reports related to canteen meal data, employee working hours, and GA staff activity.

Working Hours: Monday to Friday (8:00 AM - 5:20 PM)
Location: Transportation provided from Ho Chi Minh City to Bien Hoa City

• Proven experience in general affairs, facilities management, or a similar role.

• Strong leadership skills with the ability to manage and motivate a team.

• Excellent communication and interpersonal skills.

• Ability to multitask and prioritize effectively in a fast-paced environment.

• Strong problem-solving skills and attention to detail

If you are a motivated professional with a strong background in general affairs and team leadership, we would love to hear from you!

Join our team and contribute to the continued success of our operations.