[Hanoi] Payroll Supervisor

Purpose of the position:

The Payroll Supervisor is responsible for managing a team of Consultants delivering Payroll Service, managing day-to-day work of the payroll service to ensure that it is delivered efficiently, ensuring accuracy, compliance of processes, documentations, high services and adherence to regulatory standards.

This role is important in ensuring the smooth handling of payroll-related processes and compliance, contributing directly to firm’s operational efficiency and clients’ satisfaction and retention.

Job Accountabilities:

1. Financial Goal Achievement

• Be responsible for team’s target

• Overview payment process

2. Payroll Service Delivery

a. Payroll processing:

• Manage, oversee end-to-end Payroll processing for clients with high quality and timely manner

• Reconcile monthly and year-end payroll processes, ensuring accuracy in statutory and other returns while handling complex and time-sensitive calculations.

• Audit payroll data and staff record changes to verify that adjustments, statutory payments (e.g., Social Insurance, Health Insurance, and Unemployment Insurance), and calculations (e.g., SSP/SMP) comply with regulations.

• Work with Government Authorities to submit required documents

• Collaborate with Supervisors/ Consultants to develop standardized procedures, forms, and formulas to facilitate the preparation of monthly insurance reports and reconciliation of data

• Support legislative, procedural, and system changes, maintaining up-to-date policies, and assisting in staff training on new regulations and best practices.

b. Process Optimization:

• Streamline working processes
• Implement innovative ways of working and tools to improve productivity, maximize margins

c. Internal Coordination:

• Work closely with related teams to ensure that data is accurately integrated into payroll processing
• Liaise with related teams to ensure alignment in processes

d. Reporting:

• Review, ensure accurate and up-to-date records of all payroll-related transactions
• Review, ensure labor reports and register labor books for all payroll clients in compliance with local regulations

e. Regulatory Compliance:

• Ensure all activities align with company policies, working process, procedures, laws regulations, preventing compliance risks
• Support internal audits by providing accurate records and thorough explanations of procedures (if any)

3. Client Consultation

• Consult clients on labor-related regulations and assist them in understanding relevant documents and processes (if any)
• Investigate and actively bring to resolution of customer questions
• Visit clients to get the inquiries and information if required
• Develop and maintain strong relationships with clients

4. Team Development

• Manage team members in terms of performance, development

• Give team’s direction and pathways to achieve team goals

• Train team to equip with necessary skills for better service delivery

• Manage resources to enhance efficiency, maximize margins

5. Project management:

• Lead or support BU/Corporate projects that are both strategic and operational

• Bachelor’s degree in Human resources, Business Administration, Economics, Law or relevant.
• Min 5 years of working experienced in C&B in general, focused on Insurance, SI, HI, UI and Labor report with Social Insurance Department and Department of Labor
• Min 3 years of working experienced in management, with a strong background in HR systems and analytics; being tech-savvy is a plus.

• Certifications related to Insurance Consulting, Underwriting or Payroll processing (nice to have)

• Growth Mindset and One-Team Mindset.