HR-ADMIN MANAGER ( 9 MONTH CONTRACT)

I. GENERAL DESCRIPTIONS:

In charge of all aspects related to HR & Admin issues of the company.

II. JOB DUTIES:

- Maintain, develop and ensure the best practices of internal HR & Admin policies & procedures

1.1. HR:

- Manage Personnel documents : employee profiles, labour contracts : offer letter, probation contract, probation evaluation, new contract, appendix, renew contract…

- Control Timesheets and leaves :daily timesheet, paid leaves, unpaid leaves ; ensure accurate data for payroll and analysis

- Monthly payroll

- Prepare yearly labor cost

- Monthly PIT report and yearly PIT finalization

- Register employee tax code and dependent registeration for PIT

- Handle Expat issues : visa, work permit, residence card,…

- Salary & benefits : organize and improve in annual or periodical salary review, bonus, allowances…

- Prepare external & Internal reports

- In charge of healthcare procedures: madatory insurances, health care insurance, annual health check

- In charge of recruitment : coordinate with functional manager about employement needs and requirements, search candidate profiles, shortlist, interview

- Managing and monitoring the training plan: gathering needs, proposing training activities, and implementing the program

- Hold the onboard training for new employees,…

- Develop and implement training programs aimed at enhancing employee skills

- ESG referent : Collaborate with departments to integrate ESG into daily business operations.

- HR projects : Cafe with HR, manager support, QWL surveys, salary analysis

1.2. Admin:

- Work closely with Security Agency, Fire Protection team, Maintenance team… to ensure security & safety of the factory

- Manage Cleaners to ensure cleaness of the factory

- Manager Driver and arrange transportation schedule upon request

- Work with VSIP landlord and other suppliers for daily food, car leasing, hotel reservation, air ticket…

- Control stationery order and delivery

- Organize internal activities and contribute to building a strong company culture: monthly party, Year End Party,…

Other ad-hocs tasks as assigned

1. Experiences:

-     At least 5 years in HR & Admin field in foreign invested company, at least 3 years at supervisory/ managerial role. Prefer experience in manufacturing environment.

2. Qualifications:

-     University degree major in Business Administration/ Labour Management or related fields

3. Skills :

-     Confident to communicate with foreigners in English/ French

-     Proficient in working with computers with office softwares, insurance software…

-     Able to do multi-tasks, work with different departments/ organizations

-     Supportive, friendly, hard working and  responsible.

-     Strong capacity to analyse

-     Close to the field and employees