HR Operations Assistant

• Manage and maintain the HR Master System, ensuring all employee details including remuneration and personal data are accurate and up to date.
• Monitor employee attendance, incentives, and other related data to support the monthly payroll calculation process.
• Perform KPI calculations for the Courier team, including collecting, verifying, and processing the calculation.
• Review and verify employee welfare documentation, and process social insurance claims such as sick leave, maternity leave, and other related benefits.
• Administer private healthcare insurance programs, including monitoring employee enrollment changes (increase/decrease) and related healthcare costs.
• Prepare and submit online SHUI reports (increase, decrease, adjust) and attend to the processing of social insurance claims of sick leave, maternity leave.
• Registration of Personal Income Tax codes and dependent information with the tax authorities.
• Prepare and submit labor related reports on Vietnamese and expatriate labor to relevant authorities.
• Manage and maintain HR documentation related to employee records, labor contracts, employment tracking, and resignation documentation.
• Assist in preparing and maintaining documentation for internal and external audits.
• Assist with the preparation and distribution of practice certificates to employees.
• Coordinate with Legal and Department of Health to ensure compliance with health regulations.
• Liaise with external vendors to obtain quotations and arrange services related to Occupational Safety Training and Environmental Monitoring.
• Organize HR-related training programs required by authorities, working closely with external training providers.

+ Qualifications:

• College's degree or higher in Human Resources, Business Administration or a related field.
• Having knowledge of payroll systems and HR databases.
• Familiar with Vietnamese labor laws, SHUI and Tax law.
• Having analytical and mathematical skills.
• Having communication and interpersonal skills.
• Proficiency in Microsoft Office, especially Excel.
• Ability to handle confidential information with discretion.

+ Experience: At least 2 year of experience in a C&B role.