HR Specialist (7-Month Fixed-Term Contract)

Job Purpose

Support the full spectrum of Human Resources operations, including payroll and benefits administration, recruitment, employee lifecycle management, compliance reporting, HR systems administration, and general office administration.

Job Description:

1. Employee Lifecycle Management

• Manage employment contracts for permanent employees.
• Monitor temporary employee contracts and coordinate renewal notifications with relevant departments.
• Prepare documentation related to compensation & employee changes
• Maintain and update employee records and personnel documentation.

2. Payroll, Compensation & Benefits

• Process attendance records and administer monthly payroll for permanent and temporary employees.
  • Calculate and process: Overtime payments, Personal Income Tax (PIT), Social Insurance (SI), Health Insurance (HI), Unemployment Insurance (UI)
• Register and administer PIT dependent deductions for permanent employees.
• Coordinate with labor service providers regarding PIT documentation for temporary employees.
• Process employee insurance claims and benefits.
• Coordinate the annual health check-up program for permanent employees.

3. Statutory Compliance & Government Reporting

• Administer and monitor SI, HI, and UI declarations for all employees.
• Prepare and submit occupational accident insurance declarations.
• Process occupational accident compensation claims when required.
• Prepare and submit reports required by government authorities.
• Support annual audits, ISO inspections, and other compliance reviews by providing required HR documentation.

4. Talent Acquisition & Onboarding

• Manage recruitment activities for new and replacement positions.
• Coordinate candidate screening, interview scheduling, and hiring processes.
• Conduct onboarding programs for new employees.
• Deliver orientation training on company policies and regulations for temporary factory workers.

5. HR Systems & Corporate Reporting

• Support Group HR initiatives and reporting requirements, including but not limited:
  • Organizational Health Index surveys
  • Training
  • 5S reporting
  • Organizational People Review
  • Monthly employee data reporting
• Maintain and update employee information in Oracle and other HR systems.

6. Expatriate Administration

• Assist with work permit applications for expatriate employees when required.
• Support temporary residence card applications and related documentation.

7. Office Administration & Vendor Coordination

• Manage canteen administration and related service coordination.
  • Process payments and administrative documentation for including (but not limited to): Canteen services, Supermarket purchases, Utilities (electricity, water, drinking water), Wastewater and waste collection services, Printer supplies and maintenance, Security services, Factory infrastructure expenses
• Process employee reimbursements and payments

8. Travel & Event Coordination

• Arrange business travel, including (but not limited to): Flight bookings, Hotel reservations, Visa applications (where required)
• Assist in organizing company events, including:
  • Year-end celebrations
  • Company anniversary events
  • Other employee engagement activities

9. Operational Support

• Support the factory's physical inventory count activities every six months.
• Provide administrative support for inventory count events and related logistics.

10. Other Duties

• Perform other duties and special projects as assigned by management.

Requirements:

• Bachelor's degree in Human Resource or a related field.
• Good command of English and Vietnamese
• Candidate must be willing to travel to Binh Duong

Benefits:

• Competitive salary and benefits package commensurate with qualifications and experience.
• Five-day work week.
• Friendly, dynamic, and professional working environment in a MNC