Import-Export Staff

1. Shipment & Transportation Coordination

●        Monitor production schedules and shipment plans to proactively arrange suitable transportation.
●        Arrange transportation and coordinate bookings with logistics providers, including carriers, freight forwarders, DHL/FedEx, and trucking companies, to ensure timely availability.
●        Track vessel/flight schedules and promptly communicate any changes to relevant departments.

2. Documentation & Customs Compliance

●        Prepare and verify import/export documentation, including commercial invoices, packing lists, bill of lading, customs declarations, Certificates of Origin (C/O), and fumigation certificates.
●        Ensure documentation accuracy, particularly cross-checking purchase orders (PO) against the correct customer/brand to prevent errors.
●        Track customs clearance processes and proactively identify and resolve issues arising with customs authorities or logistics partners.

3. Internal Coordination & Reporting

●        Coordinate closely with related departments (Planning, Sales/CS, Accounting, Warehouse) to ensure on-time delivery in line with customer commitments.
●        Maintain organized, easily retrievable records of shipping documents to support audits and reconciliation as needed.
●        Prepare periodic and ad-hoc reports on import-export activities as required by management.
●        Perform other duties as assigned by the supervisor or manager.

JOB REQUIREMENTS

• Education

  ●        Bachelor's degree in Import-Export, Logistics, International Business, Foreign Trade, or a related field.

  Experience

  ●        At least 1 year of experience in an equivalent import-export role.

  Knowledge & Skills

  ●        Solid understanding of customs procedures and import-export documentation.
  ●        Good command of English (reading/writing/basic communication with overseas partners) and proficiency in MS Office (Word, Excel, Outlook).

  Personal Attributes

  ●        Detail-oriented and highly responsible — particularly regarding legal documentation and customer invoicing.
  ●        Proactive and responsive in handling unexpected issues; able to work effectively under tight deadlines.
  ●        Strong coordination and communication skills with internal departments and external partners

KEY WORKING RELATIONSHIPS

●        Internal: Production Planning, Sales/Customer Service, Accounting, Warehouse.
●        External: Shipping lines, freight forwarders, courier services (DHL/FedEx), domestic trucking companies, Customs authorities, customers