INTERNATIONAL PURCHASING ASSISTANT

About the Role

This position supports the Purchasing Manager in operating the international purchasing process, including preparing purchase orders, tracking delivery schedules, and managing import documentation.

It is suitable for candidates with a background in import-export who are looking to develop their career toward a Purchasing Executive role.

Key Responsibilities

• Prepare and issue Purchase Orders (POs) according to approved purchasing plans.

• Monitor suppliers’ production and delivery schedules; update order status accordingly.

• Communicate with overseas suppliers via email to confirm orders and delivery schedules.

• Coordinate with freight forwarders to support import procedures.

• Check, reconcile, and archive import documents, including PI, PO, Invoice, Packing List, B/L, CO, and CQ.

• Report issues related to delivery schedule, quantity, quality, or documentation to the Purchasing Manager.

• Consolidate purchasing and inventory data for periodic reports.

Not responsible for: price negotiation, contract negotiation, or supplier performance evaluation. These responsibilities belong to the Purchasing Manager.

Key Performance Indicators

• Purchase Orders are issued on time according to the approved plan.

• Import documents are fully archived with minimal errors.

• Order status is updated in a timely manner, with no pending follow-ups or backlogs

Requirements

• College or University degree in Foreign Trade, Economics, Import-Export, Logistics, or a related field.

• At least 1 year of experience in purchasing, import-export, or foreign trade documentation. Fresh graduates with relevant import-export internship experience will also be considered.

• Basic knowledge of Incoterms and import procedures.

• English: good reading comprehension and ability to draft basic business emails independently, equivalent to TOEIC 500+.

• Excel skills: VLOOKUP/XLOOKUP and Pivot Table. Knowledge of ERP systems such as SAP or Oracle is an advantage.

• Detail-oriented, well-organized, and able to manage multiple tasks at the same time.

Preferred Qualifications

• Experience working with suppliers from China, India, or Europe.

• Knowledge of Power Query or basic dashboard tools.

Benefits

• Salary: VND 9,000,000 – 12,000,000/month, negotiable based on qualifications, plus performance-based bonus.

• Full social insurance, health insurance, and unemployment insurance in accordance with Vietnamese labor regulations.

• Annual leave: 12 days per year.

• Salary review twice a year.

• Training in Incoterms, import documentation, and purchasing operations.

• Career development path to Purchasing Executive after 12–18 months, subject to KPI achievement.