Junior Sales Administrator (Open for Fresher)

1. Inventory & Delivery
a. Receive inquiry from Sales Team & clients; check & prepare DO.
b. Coordinate with Accounting Dept. & Warehouse keepers.
c. Follow-up and inform clients & collect docs for filing after success.
d. Monthly report to DM for stock sales, inventory, ongoing Contracts status.
2. Pricing & Quotation – Purchase Order & Contract Preparation
a. Manage Pricing System offered by SM.
b. Offer stock price to clients for small inquiries.
c. Consolidate Prices offered by Sales Team to clients.
3. Managing documentation and data system
a. Prepare PO/SO; Proposal; tender documents.
b. Receive information from Sales Team to place order to Suppliers.
c. Get info from sales team & Prepare draft Contract to send to Clients – Follow up for signature.
d. Coordinate with other teams to follow up account receivable (AR) including down payment from the
customer & complete request payment process as per sales contract.
e. Coordinate other teams to ensure issue bonds as per tender / the sales contract on time: advance payment
bond, performance bond, warranty bond, others…
4. Project management
a. Monitor shipment schedule to release delivery notice to the customer
b. Complete customs clearance process including checking for customs declaration & releasing import tax to deliver the goods in time
c. Follow up and keep record of installation process
d. Submit documents to complete receivable collection

• Good communication skills in English and Vietnamese, especially in daily communication
• Familiar with MS Office (Excel, Word, PowerPoint, etc.)
• Proactive, careful, well-organized and detail-oriented
• Good follow-up and problem-solving skills
• Able to handle multiple tasks and work in a fast-paced environment
• Good time management and planning skills
• Willing to learn and take on new challenges
• Able to work independently and as part of a team