Logistics Specialist (Documentation & Booking)

• Manage shipment bookings, trucking arrangements, Shipping Instructions (SI), VGM submissions, and Bill of Lading (B/L) processes to ensure on-time shipment execution.
• Prepare and coordinate shipping documentation in compliance with customer, carrier, and customs requirements.
• Coordinate with forwarders, carriers, customs teams, and internal departments to support smooth logistics operations and delivery schedules.
• Support daily logistics coordination activities to ensure smooth shipment flow and timely delivery to customers.
• Monitor shipment status, local charges, detention/demurrage costs, and billing processes to avoid shipment delays and ensure cost accuracy.
• Verify shipping invoices, supporting documents, and payment records, including trucking invoices, contracts, POs, customs declarations, and delivery notes.
• Support booking coordination, billing reconciliation, logistics expense control, and shipment planning activities.
• Maintain accurate shipment records, logistics documentation, and related reports in compliance with company procedures.
• Resolve shipment, documentation, and billing-related issues with internal and external stakeholders in a timely manner.
• Ensure compliance with SOPs and support other logistics projects or assignments as requested by supervisors and managers.

1. Education:

• Bachelor’s Degree or College Degree in Logistics, Supply Chain, Foreign Trade, Finance, Accounting, or related fields.

2. Experience:

• Minimum 1 year of experience in logistics, shipping documentation, booking coordination, or related fields.
• Experience working with carriers, forwarders, customs procedures, and shipping documentation is preferred.
• Experience in manufacturing or export/import operations is an advantage.

3. Knowledge:

• Good knowledge of logistics operations, shipping documentation, and booking processes.
• Good command of Microsoft Office applications, especially Excel.
• Understanding of billing processes and basic finance/accounting principles.
• Familiarity with carrier systems, shipment tracking, and logistics coordination processes is preferred.

4. Skills & Abilities:

• Good English communication skills.
• Strong communication, coordination, and problem-solving skills.
• Good organizational, time management, and multitasking abilities.
• Detail-oriented, careful, and able to work effectively under pressure.
• Ability to work independently as well as collaboratively in a team environment.
• Proactive, responsible, and willing to learn in a fast-paced environment.