Office Admin

About Us:

AIRR LABS is building lasting connections between brands and consumers in Southeast Asia. We provide a full suite of solutions that enable brands to bring their unique stories to life across the online customer journey.

We are looking for curious and highly motivated individuals who can seize exciting market opportunities and turn them into impactful brand strategies and execution.

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About the job:

We’re looking for a proactive and well-organized Office Admin who enjoys creating a smooth, comfortable, and engaging workplace. This role plays a key role in keeping daily office operations running efficiently while supporting internal activities.

You’ll work closely with internal teams, building management, and vendors to manage office facilities, supplies, and events. If you’re detail-oriented, hands-on, and enjoy working in a fast-paced startup environment where your work truly makes an impact, this role is for you.

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Key Responsibilities:

Office administration (60%):

• Work with building management team on all office-related matters, including office lease contracts, periodic deep cleaning schedules, facility maintenance and repairs, envelope handling (sending and receiving), and office renovation when required.
• Manage overall office operations, including monitoring office supplies (stationery, snacks, drinking water, etc.) and placing orders monthly.

HR General & Employee activities (40%):

• Request new working equipment and tools for employees.
• Support onboarding and offboarding processes, including collecting, checking, and maintaining employee records and documentation.
• Assist in planning and providing logistical support for meetings, campaigns, and internal activities (e.g. tea breaks, materials preparation, and other administrative support).
• Act as the main point of contact (PIC) for organizing internal company events and activities such as International Women’s Day (8/3), employees’ birthdays, year-end parties, team-building events, and workshop activities.
• Coordinate hotel bookings, restaurant reservations, and other logistics for regional teams upon request.
• Source, evaluate, and propose suitable vendors providing services based on service quality and cost for internal operations and company activities.
• Work closely with vendors to ensure timely, high-quality service delivered and manage vendor contracts and relationships.

Requirements:

• Bachelor’s degree in Business Administration, Human Resources, Office Management, or related field.
• 2–3 years of experience in office administration, HR operations, or administrative support roles.
• Good understanding of office operations, facility management, and basic procurement processes.
• Strong organizational and multitasking skills, with high attention to detail.
• Ability to coordinate internal events and activities and handle logistics effectively.
• Good communication and interpersonal skills; the ability to work with internal stakeholders and external partners.
• A proactive, responsible, and service-oriented mindset with the ability to work independently.